Project Administrator

Job details
**Employment Type**:
Full-Time
**Location**:
Saskatoon, Saskatchewan, Canada
**Job Category**:
Field Operations
**Job Number**:
WD30236893
**Job Description**:
Unleash your potential with the Johnson Controls team
As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join our winning team and pave the way for a bright future. With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.
Join the Johnson Controls family and thrive in a culture that values your voice and ideas.
Your next incredible opportunity is just a few clicks away
Here's what we have to offer
Competitive pay.
Paid vacation, holidays, and sick time.
Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
Extensive product and on-the-job/cross-training opportunities, supported by our outstanding internal resources.
Encouraging and collaborative team environment.
Dedication to safety through our Zero Harm policy.
JCI Employee discount programs (The Loop by Perk Spot).
What you will do
Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.
How you will do it
Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI
Monitor status of small projects (fire alarm, suppression, sprinkler)
Communicate with customers and sale reps as to when material and/or labor is required
Ensure that required engineering is performed to meet customer expectations
Coordinate with TIS supervisor and/or construction manager customer’s labor requirements
Order equipment, ensure that customer receives material when needed
Report to department managers project status
Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters
Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
Handling customer/ contract disputes as needed
Coordinate delivery of equipment to the job site
Coordinate delivery of close-out documents
Creation of purchase orders for subcontractors
Procurement and verification of project schedules
Attend work in progress meetings
Tracking of project RFI’s, change orders and other pertinent documentation
Coordination/ Follow Ups with Sales Team in regard to project bookings; releasing of jobs from COE/ Credit holds etc.
Assist with Accounts Receivable (AR)
Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team
Contact customers when identified as necessary as part of DMS or for very simple reasons
Responsible for accounts payable
Responsible for new vendor set up
Time entry / payroll for field crew and project managers
Cost transfers
What we look for
Required
Proficient in Microsoft Windows, Word, EXCEL, Power Point.
Knowledge of ACE, OAsys, Job Cost Systems.
Valid driver's license with a good driving record
High School diploma or equivalent
Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
Excellent verbal and written communication skills
Must be organized, detail-oriented and self-motivating.
Must Pass a pre-employment background check
Positive Attitude, Punctual and Accountable
Experience dealing with customers
Preferred
Associates Degree preferred
3 to 5 years of related experience
Experience in a high-volume, customer service-oriented position
Electrical/ Construction industry experience is helpful