Ecosystem Coordinator

Requisition ID: 143005 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Role Overview** As a key member of the Operations Support service team of the Ecosystem workspace, the Ecosystem Coordinator is responsible for the delivery and continuous improvement of the Ecosystem service experience as defined by the Activity Based Workplace Transformation (ABWT) program vision. An Ecosystem is defined as a physical space typically consisting of 2-3 floors, housing an interconnected population of approx. 500 employees who share a common purpose. As an Ecosystem Coordinator, you will work with the incumbent Community Lead and a larger management team to support all operations for the Ecosystems. You will ensure all activities conducted are in compliance with governing regulations, internal policies and procedures. **Accountabilities**_ _** Act as contingent staffing for adjacent Ecosystems covering vacations, sick days and short-term absences within Ecosystems. - Employee & Visitor_ _Experience:_ - Provide support and facilitate a first-class employee and visitor experience. - Support all aspects of the Ecosystem onsite and virtually through the mastery of multiple platforms. MS Teams, Office Space, Workplace and MS Office Suite - Report updates to Community Lead and Management for supported Ecosystems within defined parameters. - Manage all communications to and from the Ecosystem population via the centralized designated channels. - Work closely with varying teams or groups to support the execution of engagement activities within the Ecosystems. - Assist in onboarding/offboarding and orientation into the covered Ecosystems to other Scotia Bank Employees and external visitors - Administration, Facility Management and Continuous Improvement:_ - Assist in providing general administrative support and ad-hoc projects as required. - Ecosystem issue tracking and remediation through established processes. - Financial accountability through timely submission and tracking of vendor invoices. - Contribute to a team focus of continuous improvement, improving how we work, including the experiences and environment within the Ecosystems. - Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions. - Other relevant administrative and/or project duties/asks as assigned and/or required. - On-site and Virtual Support:_ - Providing on-site Ecosystem and site re-entry support where provincial guidelines allow - Supporting all aspects of an Ecosystem virtually through the mastery of multiple platforms: MS Teams, Workplace, Skype, MS Outlook - Managing and reporting on Ecosystem and site capacity through the use of centralized tools **Skill and Qualifications** - Excellent customer service focus record - Knowledge of Microsoft Office skills, with high proficiency in excel and data management - Thorough knowledge and understanding of the department’s policies and procedures - Strong organizational skills and ability to set priorities and manage time - Excellent communication and interpersonal skills in dealing effectively with issues and interacting with internal and external parties - Adaptable, Flexible, Critical Thinker and excellent problem-solving skills - Good knowledge of Bank HR policies practices and legal requirements - Standard First Aid is a plus **Working Conditions** - Work in a standard office-based environment; non-standard hours are a common occurrence. There can be stress resulting from tight deadlines and critical service obligations and requirements. - Occasional shift coverage (7:30AM - 4:00PM or 9:30AM - 6:00PM) of Ecosystem Community Leads is required. - The position is primarily non-physical with intermittent periods of sitting or standing. Intermittent periods of concentration are required while working on computers and verifying the accuracy of documents/reports. Incumbent is required to move throughout the Ecosystems as staff is located in multiple locations. - Due to the nature of the position and accountabilities, a Work From Home option is not supported Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.