25oct71- Executive Assistant to The Superintendent of Education

Job Code:25OCT71 - REPOST

Office, Clerical, Technical

**EXECUTIVE ASSISTANT TO THE SUPERINTENDENT OF EDUCATION**

**ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)**

The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.

The UGDSB is committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students. Our employees are empowered to contribute in meaningful ways to the success of our students and the greater organization.

**THE OPPORTUNITY**

The UGDSB is seeking a dynamic individual to join our team for a temporary full-time opportunity in the capacity of Executive Assistant to the Superintendent of Education. This is a 12 - month position to commence as soon as possible with an end date of July 3, 2026, with the possibility to end earlier or extend past the anticipated end date. Executive Assistant to the Superintendent will be reporting to the Superintendent of Education.

**LOCATION**: Guelph Board Office (500 Victoria Rd. N, Guelph, ON)

**HOURLY RATE**: Base hourly rate: $32.72 to $39.90 per hour; wage rate effective September 1, 2025

**FTE/HOURS**: 1.0 FTE (35 hours per week)

**BOARD INFORMATION**: 12 months; temporary full-time; OCT Union

**Responsibilities**:
This position will be responsible for performing administrative support for the Superintendent of Education, including but not limited to:

- Responding to both internal and external inquiries regarding elementary and secondary schools
- Communicate and coordinate regularly with Principals, Office Co-ordinators and board personnel from various departments
- Problem solving with respect to elementary and secondary school issues that arise
- Respond promptly to inquiries and parental / guardian or school concerns by providing support, relevant information, or corresponding with appropriate persons or departments to find a solution.
- Having an awareness and understanding of school operations and the various elements that go into decision making, including relevant policies, processes, or protocols, with initiative to seek information that may be relevant or appropriate to a situation.
- booking venues and scheduling speakers or/and coordinating events with attention to financial and time constraints
- Budget reconciliation and monitoring
- Composing correspondence and reports
- Establishing and maintaining a tracking and monitoring procedure for a variety of reports
- Organizing agendas and backup material, attending meetings and preparing minutes (*some meetings may be after hours meetings to accommodate parent / guardian schedules)
- Collaborate with and contribute to the Executive Assistant team in a flexible manner that supports priorities or needs as they arise.
- Demonstrate excellent interpersonal skills to meet and respond tactfully and effectively with board employees and the public
- Other duties as assigned

**Experience and Qualifications**:

- O.S.S.D. or equivalent
- Excellent word processing skills using Microsoft Word, Google Docs, & Share Point
- Knowledge of Acrobat (PDF), Excel, PowerPoint, UGCloud, Edsembli and SDS computer programs would be an asset
- Ability to draft written responses on behalf of the Superintendent to a variety of stakeholders
- Working knowledge of board policies and procedures
- Excellent organizational skills
- Knowledge of the functions and key personnel of all departments and units of the board
- Demonstrated ability to learn new tasks and to work with a minimum of supervision
- Demonstrated ability to work effectively under strict timelines with accuracy
- Demonstrated ability to function well under pressure
- Minimum of 5 successful years of experience as a school Office Co-ordinator
- Proven ability to work as a member of a collaborative team

**APPLICATION DETAILS**

While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

**INCLUSIVE RECRUITMENT & HIRING**

Employment Equity
- First Nations, Inuit, and Métis peoples, and all other Indigenous peoples
- Persons of marginalized sexual orientations, gender identities, and gender expressions
- Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
- Persons with visible and/or invisible disabilities

At UGDSB, we recognize that many of the identities listed above do not exist in a single form and are often intersecting, creating complex and un