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Research and Program Assistant

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 3

Job Title

Research and Program Assistant

Department

Special Projects | Strategic Projects and Partnerships | Continuing Professional Development | Faculty of Medicine

Compensation Range

$4,567.04 - $5,385.67 CAD Monthly

Posting End Date

October 18, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

November 28, 2026

Please note that this is a 1 year term assignment with the possibility for extension.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position is responsible for assisting in the research, development, coordination, evaluation, and implementation of custom educational programs and courses in the UBC Faculty of Medicine’s Division of Continuing Professional Development (UBC CPD). The individual coordinates the delivery of programs/courses in both online and in-person formats for physicians and other health professionals in British Columbia. The individual also works to ensure that all levels of coordination of multiple on-going community-based and provincial CPD programs are implemented effectively, successfully, within budget, utilizing a variety of computer, organizational, and prioritization skills and tools.

Organizational Status

This position reports to the UBC CPD Project Manager and works closely with other members of the UBC CPD team.
- Works closely, collegially, and collaboratively with other UBC CPD staff, as well as UBC CPD’s senior leadership, Medical Directors, and consultants.
- Interacts regularly with various departments on campus within and outside of the Faculty of Medicine, administrators of campus and hospital departments, healthcare organizations, funding agencies, planning committees, external services providers (e.g. event venues, caterers, videoconferencing, and audio/visual support) and program/course participants (e.g. physicians, nurses, and other health care professionals).

Work Performed

Coordinates CPD event planning logistics for assigned programs, including complex professional audio-visual needs and set up, speaker/facilitator/instructor coordination and training, coordination of special equipment, event catering requirements, and communicating with event registrants;

Provides in-person and virtual, on-site support at educational events and activities in the Lower Mainland (i.e. setup room, technology and a/v, support event registration),

possibly outside of regular office hours;

Ensures courses adhere to national and provincial accreditation and certification standards, where applicable;
- Prioritizes and adjusts workflow based on changes to the budget, registration numbers and other variables;
- Assists project team in developing course learning modules on UBC CPD Moodle (an online learning platform);
- Implements marketing plan for each event and ensures that website and other marketing vehicles are kept up-to-date with appropriate information;

Designs workshop promotional materials (brochures, flyers, postcards, journal print advertisements, posters) using software such as MS Publisher, Adobe Illustrator, Adobe

Acrobat, etc.

Assists with research study design, logic model design and analysis, and program evaluation;

Works with health care professionals and other team members to develop needs assessments and evaluation instruments;

Works with project team and consultants to assist with developing evaluation frameworks;

Conducts literature searches, environmental scans, and article reviews;

Helps develop and conduct program surveys;

Prepares, collects, summarizes, and analyzes program evaluation data (qualitative and quantitative) and suggests areas for improvement;

Prepares conference presentations and research reports;

Records minutes and participates in meetings with internal staff and external stakeholders and distributes them in a timely fashion to participants with clear action items;

Acts professionally in communication with faculty, instructors, and others to make CPD program arrangements including travel and accommodation bookings;

Works with project team in developing program reports for sponsors and stakeholders.

Assists other CPD staff with the completion of courses/programs in order to ensure the operational efficiency and the reputation of the department is maintained.

Travels occasionally to regional hubs outside Vancouver (e.g. Victoria, Kelowna, and Prince George) and/or rural communities in British Columbia (BC) for on-site support of in-person events.

Performs other duties related to t