Manager, Graduate and Postdoctoral Programs

Overview:
**Term: 13 months**

encourage collaboration and professional development of researchers and enables students and postdoctoral fellows to build relationships with experts in academia, industry and government, focused in science, math and engineering as it relates to quantum research.

The incumbent facilitates the full cycle experience which involves recruitment, hiring,professional development and seek funding opportunities for students and postdocs. The incumbent also works closely with IQC senior management, academic faculties and campus partners. This role is responsible for the data and statistics around these researchers. This data is highly relevant when reporting to government funding agencies and industry partners. The incumbent would supervise administrative staff who also support these two program.

**Responsibilities**:
Graduate Student Program
- Leads initiatives to support the academic graduate programs in Quantum Information through Faculty of Science, Math and Engineering
- Manages international and domestic student recruitment
- Identifies strong applicants; invites and organizes visits for such applicants
- Organizes a welcome event each fall, where new and current students have an opportunity to meet each other, and learn about the areas of research at IQC; includes presentations by faculty members and Program Director
- Work with IQC Communications team to design and maintain website to showcase the program and inform prospective and current students, stakeholders and the general public about the Quantum Information Graduate Program and its activities
- Work with IQC Communications to create promotional materials for recruitment and event
purposes
- Advises other IQC staff, GSPA staff, and student volunteers on program’s unique features and strengths so they may also represent IQC at events

CryptoWorks21 Training Program for Graduate Students
- Leads initiatives to support the academic graduate programs in Quantum Information and
the CryptoWorks21 training program. Consults with Program Directors on activities, issues, and developments related to the programs and on matters pertaining to the overall goals of the program
- Support the CryptoWorks21 Management Team in the program development and execution by establishing and overseeing the working groups, coordinating events, developing and initiating a student recruitment strategy, measuring and maintaining performance indicators, securing funding and recruiting industry/government mentors and collaborators

Postdoctoral Fellowship Program
- Leads initiatives and provide support for the Postdoctoral Fellowship Program at IQC
- Create and post job posting advertisement in global publications for IQC postdoctoral fellow positions following University of Waterloo advertisement guidelines
- Hiring Committee with decisions and job offers
- Create a workflow plan for hiring paperwork and liaise with administrative assistants of seven academic home departments to ensure appointment forms and offer letters are timely and records are accurate
- Onboarding and Orientation: Prior to arrival notify appropriate IQC staff including reception, IT and space planning team to ensure professional welcome
- Maintain all details for contract renewals for all IQC affiliates and associates

Program Enhancement and Promotion
- Organizes regular meetings with graduate students and postdoctoral fellows, to discuss issues and updates to the programs, and to obtain feedback on overall graduate student and postdoctoral experiences; uses feedback to implement changes to the program where appropriate
- Seek new opportunities for graduate students and postdoctoral fellows such as exchange programs, industry or collaborative opportunities and potential job opportunities
- Seek funding for new program enhancements
- Look for opportunities to share successes of graduate students and postdoctoral fellows to a broader audience
- Work with IQC Outreach team for outbound opportunities to promote IQC, such as grad fairs, events and conferences
- Oversee Quatrium (intranet) information for these groups to ensure information is relevant and accurate

Promotion of Equity Diversity and Inclusion Initiatives
- Work with the IQC Equity, Diversity and Inclusion Committee and the Human Rights, Equity and Inclusion Office on opportunities to promote EDI initiatives at IQC by seeking and promoting speakers, hosting events and/or conferences and providing resources
- Appointed as the IQC Ombudsperson by the IQC EDI Committee. Central contact for all members for resources and help around EDI concerns
- Work with students and postdocs to create and promote a Women in Quantum group

Financial Responsibility
- Graduate Student Scholarships: manage the nomination process and budget of internal IQC scholarships - approximately $330,000/year
- Mike and Ophelia Lazaridis Fellowship
- IQC Entrance Award
- IQC Achievement Award
- IQC David Johnston Award for Scientific Outreach
- Raymo