Attendance Administrator

Are you ready to embark on an extraordinary journey to shape the future of Ontario's Legislative Assembly, with innovation and excellence in parliamentary operations? At the Office of the Assembly, we're not just supporting Parliament; we’re a dynamic team dedicated to driving change and making an impact every day. At the heart of our mission is to provide non-partisan administrative and procedural services to all MPPs, along with operational support for the daily activities of the Legislative Assembly of Ontario. Our success is intricately tied to the strength and diversity of our staff, as we champion our core values: integrity, inclusiveness, collaboration, and excellence. Looking for a rewarding career where you can share your expertise in a Attendance Administrator capacity? Seize this opportunity to embody our organizational values within our Human Resources Branch. As a valued member of our team, reporting directly Supervisor, Payroll and Benefits, you will you will collaborate closely with a dynamic group of payroll professionals. **What You’ll Do**: **You’ll act with integrity to**: - Monitor attendance entries and complete an analysis re-opening and approving entries as needed with appropriate approvals and ensuring entries are up to date with no outstanding open entries - Understand the reasoning for the entry when there is an anomaly and conduct the appropriate analysis to complete a full correction - Record absences, entitlements and accumulations and make appropriate calculations where necessary - Calculate and initiate changes to effect payroll adjustments - Determine employees’ year-end credit entitlements carry-over and assist with excess vacation and time banking carry-over letters for approval - Ensure that new calendar year entitlements and carry-forwards due to year-end rollover are accurate and comply with policies/procedures and regulations **You’ll support our collaboration as you**: - Provide monthly open/pending entry attendance reports to HR management to be kept informed and to HR Consultants for client consultation where required - Run weekly attendance reports to flag discrepancies and coordinate follow up with appropriate HR Consultant for client group - Flag to the Attendance Lead any requests for changes after entries have been closed - Complete analysis in consultation with Attendance Lead using technical system knowledge - Review system errors with Legislative Protective Service (LPS) scheduler staff to ensure integrated payroll system is up to date with employment status HR/ payroll information - Provides on-going assistance/information and liaises with other members of the Human Resources branch regarding attendance and other payroll requirements. **How You Qualify**: **You demonstrate excellence through your**: - 1-2 years of relevant experience - Knowledge of, and experience in payroll and attendance administration - Knowledge of, and experience working with, policies and/or collective agreements and legislation in order to provide accurate, efficient advice to clients - Effective communication, organizational and problem-solving skills - Good mathematical skills and problem-solving abilities to analyze information - Thorough understanding of payroll and attendance year-end processes - Proficient experience in working with Microsoft Excel and Word, including v-lookups and pivot tables **Here’s what awaits you**: - A dynamic, unique work environment - A team of dedicated professionals - A comprehensive benefit and pension package including a comprehensive short term sickness plan and personal days - Support for your career through training and development - Access to an employee and family assistance program If you’re ambitious, passionate, and ready to make your mark, seize the opportunity by selecting "" at the bottom of the page. Join us in shaping the future of Ontario's Legislative Assembly. Your journey starts here While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.