Payroll Analyst

ORGANIZATION

Unionville Home Society (UHS) is a not-for-profit charitable organization located in Unionville that has provided leadership in service to seniors since 1967. Unionville Home Society and its affiliate corporations operate a long-term care home, seniors’ housing, a seniors’ active living center, an adult day program, and geriatric outreach services. The campus of care is a vibrant environment, and our vision is to develop a progressive community where older adults thrive; aging well and living better.

**JOB SUMMARY**

The Payroll Analyst functions as a key member of the Finance and Corporate Services team and is responsible for the timely and accurate delivery of payroll and various accounting activities. Under general supervision and in accordance with established procedures, this position performs the accurate calculation, processing and reporting of the organization’s payroll and the remittance of source deductions, WSIB, EHT and benefit/pension premiums for both unionized and non-unionized employees. Additionally, the Analyst is responsible for maintaining employee records (as related to payroll), time and attendance information, pay data and reporting. The Analyst is also responsible for financial reporting and general accounting duties in relation to payroll and benefits, sundry receivables and payables, and is job shadow to the General Accountant.

**KEY RESPONSIBILITIES**

**Essential Functions**:

- Supports the mission and philosophy of Unionville Home Society
- Functions within the confines of relevant legislation, policies, procedures and standards
- Maintains confidentiality at all times
- Bi-weekly payroll processing and benefits administration
- Regular financial analysis for payroll and benefits costs and accruals
- Completes reporting for external stakeholders related to staffing, payroll and benefits
- First point of contact for employees for payroll and benefits
- Provide general accounting support, job shadow to General Accountant

**Detailed Responsibilities and Duties**:
Payroll & Benefits
- Manage current employee database and all associated payroll transactions including wages, benefits, and attendance (e.g., sick pay, vacation time/pay) in an accurate and timely fashion.
- Manage disbursement of payroll, including garnishments, benefits and taxes consistent with federal and provincial legislation, collective agreements and corporate policies and procedures.
- Administer employee benefits (e.g., group health and dental benefits, pensions).
- Provide monthly financial reporting and detailed analysis on payroll costs and hours by department for management and Senior Leadership.
- Respond to employee and external stakeholders (e.g., government, benefit providers) regarding payroll-related enquiries.
- Assist with development/amendment of payroll related policies and ensure their compliance to Ontario’s Employment Standards Act and applicable collective agreements, including but not limited to vacation, absenteeism, holiday pay, overtime pay, and pay in lieu of benefits.
- Ensure accurate and timely completion and submission of ROEs.
- Ensure accurate creation and timely distribution of T4s and completion of related year-end reporting.
- Provide support during annual interim/year-end financial audit process.
- Compile, analyze and fulfill reporting requirements for Ministry of Long-Term Care and other external stakeholder reports related to staffing, payroll, and benefits.
- Serve as system administrator for QHR (in-house payroll system), including basic system modifications/configurations, reference table updates, report writers, etc.

General Accounting Activities
- Import payroll accounting data to accounting system and reconcile associated accounts.
- Calculate and account for vacation accruals, benefits, retroactive wage accruals, etc.
- Process monthly EFT for pre-authorized donations for the Foundation.
- Conduct random (at least quarterly) audits of petty cash.
- Maintain accounts payable vendor database records for all corporations.
- Assist with monthly account reconciliations (e.g., bank, capital assets, intercompany).
- Complete monthly billing for union business.
- Job shadow to General Accountant (receivables, payables, banking, etc.).

Other
- Promote a collegial working atmosphere and supportive team environment.
- Promote good intra/inter departmental communications.
- Immediately inform Chief Financial Officer of any situations or problems that arise that may place the corporation at risk, or that stand in the way of completing responsibilities within the established time and quality requirements.
- Work flexible hours to accommodate activities and meet deadlines.
- Work in an office setting but may occasionally attend meetings off site.
- Other duties as may be assigned by the Chief Financial Officer.

**EDUCATION, EXPERIENCE and SKILLS**
- Completion of post-secondary education at the college level in business or accounting.
- Payroll certificati