HR Shared Services Administrator Bilingual 1

**#ChangeMakers**
**Ready to make an impact?**

We develop, manufacture, and supply dental implants, clear aligners, instruments, CADCAM prosthetics and biomaterials for use in esthetic dentistry, tooth replacement and restoration solutions or to prevent tooth loss.

We empower our employees to perform and make an impact, to question the status quo, to drive change, to stay ahead of the competition. From the first Dental Implant in 1974 to the latest Digital Solution - we do things differently than others

We deliver innovation based on evidence. This is part of our employer culture as well as an exceptional team spirit that truly encourages diversity and a powerful “can-do” attitude.

**#WeChangeDentistry** every day. Be part of it.

**HR Shared Services Administrator**

**Position Summary**

We are seeking a bilingual HR Shared Services Administrator to join our growing organization Under the direction of the HR Shared Services Supervisor, the HR Shared Services Administrator will work both independently, and as part of a high-performing team, to deliver data-driven support to our Canada organization. In a timely and accurate manner, this position will be responsible for being the on-site support for employees, as well as triaging day-to-day inquiries with regards to onboarding/offboarding, benefits, and general policy interpretation. This position will also be responsible for all data entry into our HRIS systems, troubleshooting data/system issues, conduct adhoc reporting, and implementing process improvement across HR Shared Services. This position is anticipated to sit on-site in our Montreal office location 3 days per-week as assigned.

**Responsibilities**:

- Maintain and conduct routine audits of employee personnel files - filing paperwork in an accurate and timely manner.
- Maintain and organize employee facing forms and guides, ensuring resources are up-to-date and easily accessible by all employees.
- Periodically order office supplies for Human Resources.
- Executes full-cycle onboarding activities including distribution of new hire paperwork, pre-boarding communications to the organization, initiating background checks. Follows up with new hires throughout their post-offer transition period to ensure all new hire requirements are completed before their start date.
- Conducts data entry throughout the employee lifecycle in HRIS system.
- Ensure data integrity by conducting routine data audits of all employee data.
- Implement local and global initiatives and process improvements for HR Shared Services.
- Full cycle offboarding including data entry and processing offboarding materials.
- Independently assess processes; identify and implement changes to ensure continuous improvement. Collaborate with broader HR team to recommend new approaches, policies, and procedures to gain efficiencies.
- Manage Purchase Orders and invoicing for Human Resources.
- Contribute to development and implementation of company policies and procedures, including translation of policies into local language requirements to ensure compliance.
- Support other areas of the HR department as priorities shift throughout the year.
- Build and maintain positive working relationships throughout all levels of the organization.
- Comply and keep informed of changes in Provincial regulations and requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions.
- Adhere to strict confidentiality standards and feel comfortable handling a high level of sensitive and confidential employee information.
- May support/coordinator other site-specific initiatives as requested.
- Travel internationally (Canada to US) a minimum of 1 time per year, and domestically (Montreal, Quebec to Burlington, Ontario).

**Minimum Qualifications**:

- High School diploma or GED equivalent
- Fluent in French Canadian and English
- 2+ years of HR administrative experience in a fast-paced environment
- 1+ year of experience utilizing HRIS systems, including but not limited to reporting, data entry, researching, and auditing.
- 1+ years of experience working with Microsoft Office Suite (Excel, Word, PowerPoint).
- 1+ years of experience working in MS Excel experience including the ability to perform pivot tables and utilize complex formulas.

**Preferred Qualifications**:

- Knowledge of Excel Macros
- Strong work ethic, sound judgment, detailed oriented, analytical, organized, and ability to efficiently work in multi-task in a fast-paced environment.
- Ability to independently drive tasks to a conclusion.
- Player/Learn Mindset Energize and embrace change by listening, seeking, sharing, collaborating, taking risks, finding solutions, learning by doing, encouraging others, celebrating differences, and recognizing wins
- Aptitude to learn new technologies and have a level of comfort managing complex databases and HR systems including Outlook (E-Mail), SAP-HCM (HRIS