Executive Coordinator

2 weeks ago

Duncan, Canada City of Duncan Full time

**Executive Coordinator**:
Duncan is small, in a Big way. Just a few hundred metres off the Highway (about 60 kilometres north of Victoria) you'll find 300 shops and services in a few beautiful, walkable, compact downtown blocks lined with 40 world-renowned totem poles. Within minutes of downtown are 5 golf courses, 15 wineries, lake and ocean waterfront, world class trails, cultural amenities, and all forms of indoor recreation. This compact city of 5,000 people aims to be one of the most livable small cities in Canada, proudly serving as the economic and cultural heart of the Cowichan Valley, a region with a population of over 80,000. Located in the traditional territory of Cowichan Tribes, Duncan seeks to be welcoming, diverse, creative, environmentally sustainable, and resilient.

Responsibilities include interacting with representatives of senior and other local governments, First Nations, boards, commissions; preparing and processing correspondence; assisting with the City’s records management program; acting as the key aide to the CAO for confidential Human Resource matters; coordinating meetings; conducting research assignments and special projects; and assisting the CAO in the development of written reports to Council. The incumbent works under mínimal supervision, so independent use of discretionary judgement, exceptional communication and organization skills, and the ability to work well under pressure is required.

**Desirable knowledge, skills, and qualifications include**:

- Completion of a Certificate in Public Sector Administration from a post-secondary institution and a minimum of 5 years of municipal experience, or an equivalent combination of education and experience.
- Thorough knowledge of municipal administration practices and procedures.
- Considerable knowledge of the _Local Government Act, Community Charter,_ and other pertinent legislation such as bylaws, policies, and regulations.
- Experience with and working knowledge of the Local Government Management Association (LGMA) Records and Information Management Manual and file location abilities.
- Ability to draft reports, public notices, leases, agreements, official records, and related material.
- Excellent written and verbal communication skills with the ability to establish effective working relationships with elected officials and work collaboratively with staff at all levels.
- Advanced computer skills in Microsoft Office programs. Knowledge of iCompass and records management programs would be an asset.
- We thank all applicants but only those being considered for interviews will be contacted._

Education : College/CEGEP
Experience : 5 years or more

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