Traffic Operations Clerk

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 19340

Traffic Operations Clerk
Public Works
Transportation Operations & Maintenance
1375 Upper Ottawa St

NUMBER OF VACANCIES: 1 Full-Time Regular

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 38.75 per week
- GRADE: H
- SALARY/HOUR: $34.091 - $37.055 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Full Time Regular

Job Description ID #: 7195

**Vaccine Verification - **As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

SUMMARY OF DUTIES

Reporting to the Senior Project Manager, Inventory Management, the Traffic Operation Clerk assumes responsibility for ordering, stocking and disbursement of parts, materials, equipment, and tools using the Hansen Inventory Management System. The Traffic Operation Clerks are responsible to ensure that accurate inventory is always maintained, and the stockroom is kept clean and orderly.

GENERAL DUTIES

Using an Inventory Management System (Hansen), maintains accurate records of purchases, sales, quantities on hand, of parts, materials and services.

Conducts parts counts, cycle counts, year end counts, and audit warehouse to ensure accuracy of inventory.

Updates and audits daily and year end inventory of all stock materials and parts and generates various reports such as parts lists, materials usage, materials quantity on hand, transaction reports and cost reports.

Utilizes Peoplesoft for Account Receivable/Accounts Payable and procurement functions.

Orders, receives, receipts, and stocks materials and parts required by Traffic Operations to ensure continuous, efficient and effective uninterrupted supply of goods and services.

Reads and interpret Municipal Traffic Bylaw and Parking Bylaw, provide bylaw information to crews.

Assists Supervisor in the preparation of technical specifications for parts, materials and services.

Assists Supervisor with the processing of invoices using WebCentre.

Directly purchases materials, parts and services under $10,000 via quote.

Works with Supervisor to prepare and issue quotations, requests for proposals, and tenders for parts materials and services over $10,000.

Assists Supervisor with proactively forecast the need for current and new inventory items by considering upcoming projects, maintenance requirements, seasonality, markets, and category trends.

Demonstrates a desire and assists Management staff to identify practical solutions and propose recommendations for areas that are in need of enhancement.

Follows up on outstanding orders, delivery schedules and related issues.

Confirms receipt of goods and services, matches shipping documents, and prepares paperwork to Supervisor for Accounts payable processing.

Maintains a clean and orderly warehouse; labels all parts, stocks parts in designated areas of warehouse.

Communicates with vendors, suppliers, and contractors to place and schedule orders and resolve issues.

Maintains accurate records and relevant filing system.

Disburses and distributes parts, materials, tools and equipment to internal and external customers.

Maintains up-to-date Materials Safety Data Sheets (MSDS) records; provide MSDS to internal and external staff as may be required.

Picks up and delivers materials and supplies, loads and unloads vehicles.

Completes forms such as time sheets, order forms, vendor performance forms.

Operates equipment and vehicles such as fork lift/tow motor, and pickup truck.

Participates in identifying and disposal of obsolete stock.

Cleans warehouse and stock areas.

Responds to enquiries from vendors, internal staff and staff from other departments of the City.

Must be able to work in inclement weather.

Performs other duties as assigned which are directly related to the major responsibilities of the job.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to occupational Health and Safety.

QUALIFICATIONS

1. Demonstrated knowledge of the duties described