Clerical Assistant

**Clerical Assistant (Departmental and Undergraduate Assistant), Large Animal Clinical Scien**:
**Primary Purpose**: The Clerical Assistant (Departmental Assistant and Undergraduate Assistant) provides administrative support to the Department Head and the Department of Large Animal Clinical Sciences with emphasis on timely and effective implementation and completion of assignments with mínimal direction.

**Typical Duties or Accountabilities**:

- Provides full administrative support to the Department head including:

- Coordinates and attends department/committee meetings and transcribes minutes
- Responds to general inquiries on the phone and in person
- Drafts and prepares correspondence and other documents
- Plans special events
- Maintains office supplies; maintains the department copier user access controls and problem solves issues with various office or department equipment; initiates work orders and arranges both on and off campus services as needed
- Supports all aspects of departmental human resources including:

- Recruitment of faculty and staff as per University policies and procedures and the Government of Canada immigration laws; prepares payroll forms; arranges advertising and interviews
- Coordinates and assists with all aspects of the department collegial processes and ensures that all University standards are met
- Maintains personnel records
- Maintenance of departmental rabies program with focus on faculty and clinical associates
- Supports departmental financial administration including:

- Manages internal controls; reconciles and monitors expenditures from departmental funds; prepares journal vouchers, purchase orders and facilitates receiving
- Manages Concur travel and expense claims
- Facilitates travel arrangements
- Coordinates matters related to the undergraduate teaching program including
- Coordinating and preparing lecture and lab schedules for the department courses
- Coordinates, plans, formats, and compiles exams from multiple instructors
- Compiles faculty and clinical associate teaching evaluations

**Education**: Completion of a recognized post-secondary office administration program

**Experience**: A minimum of five years’ experience in a university setting. A strong working knowledge of and proficiency in the University of Saskatchewan’s systems (Banner Student, Degree Works, Concur, Canvas, FAST, and Crystal Reports) and an ability to quickly gain proficiency in Zoom, About US, Teams and Vet Net is required.

**Skills**: Exceptional organizational skills with the proven ability to work on multiple projects with competing demands to meet deadlines; demonstrated aptitude for successfully working in a team
- oriented environment; demonstrated sound judgement, tact, discretion and professional integrity; exemplary interpersonal and communication (verbal and written) skills; strong attention to detail; ability to work independently, take initiative and anticipate future needs, issues and events; proven problem
- solving abilities; conflict management skills, proficiency with Microsoft Office software; ability to prepare concise meeting minutes; initiative to implement plans to improve graduate programs.

**Department**: Large Animal Clinical Sciences
**Status**: Permanent
**Employment Group**: CUPE 1975
**Shift**: Monday to Friday 8:00 to 4:30
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $28.72 - 37.60 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 5
**Posted Date**: 8/27/2025
**Closing Date**: 9/17/2025 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Yes
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable