Specialist Ii, Marketing Finance and Vendor

Position Summary

At Samsung Electronics Canada, we take pride in the creativity and diversity of our talented people - they are at the forefront of everything we do. Their skillset and mindset drive our continued success. We want the best of the best at Samsung to join our team, not just those who fit into our Culture but those who will ADD to our Culture and make Samsung an even better place to work.

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If you want to work for one of the most recognized brands in the world and one of the Top 100 Employers in Canada...and have a ton of fun. then please keep reading

Our Perks:

- Hybrid Working Environment
- Competitive Salary and Performance based incentive plan for all levels
- Employer paid Medical and Dental coverage from day one
- Group RRSP plan that helps you save for the future
- Fantastic employee discount on all Samsung products
- Free on-site gym to get your sweat on
- Subsidized Cafeteria; including free Starbucks coffee/latte machine
- Tuition Reimbursement to keep you learning/Access of Samsung U for 24/7 online learning
- Employee Referral program
- we want great talent like you

In this fast-paced and very dynamic department, this position is primarily responsible for developing and performing financial, operational, system and process audits of the company’s business units and outsourced operations. Recommendations for improvements based on findings are a key requirement. The position is also responsible for maintaining the company’s overall internal control environment. Participation in internal audits directed by HQ and external audits is also part of the role.

The position requires a broad audit experience and the ability to interact with management at all levels. Some special projects within the finance team will also form part of the overall role. The positions accountability lies in ensuring that divisional, local and foreign budgets are planned, forecasted and spent according to the direction of management and within the boundaries of expenditure set-up by the management. This role will hybrid Procurement (20%) and Marketing Finance (80%)

Role and Responsibilities

Marketing Finance (80%):

- Analyze and approve all marketing budget approval forms (PP/). Ongoing follow up on approvals to ensure completed within required timeframes.
- Communicate with the marketing managers and power users to ensure accruals are used within 3 months, and to close all the left over accruals after 3 months.
- Accrual follow up to receive invoices within 25 days of the activity happening.
- Validate the invoices by checking tax, vendor info, duplication, Budget source and etc., and process it into the GFP system once it gets verified. Ensure the invoice verification and processing is happening on daily basis.
- Follow up any payment issues with the vendor or customer.
- Follow up with approvers to ensure all payments are approved and can be paid within 30 days.
- Contact and liaise with main vendors to receive outstanding AR list, as well as follow up on outstanding items.
- Manage the checkbook and MP Tracker to provide clear view of marketing expense to the management and the executives in Samsung Electronics Canada (SECA), also ensuring that the checkbook information is accurate.
- Provide accurate forecasting in order to ensure that divisional P/L impact is prepared and foreseen. Also review and track monthly accrual feasibility and monitor divisional forecasting and accuracy.
- Ensure all FOC orders are shipped before required delivery date. Reconcile the budget after it is billed in the GFP system.
- Prepare ad-hoc reports for HQ, NAHQ and internal management to fulfill their requirements.
- Deliver audit fieldwork according to established schedule.
- Recommend internal control improvements that may include operational enhancements or efficiencies.
- Participate in HQ and external audits as required.
- Gain a thorough understanding of Samsung’s control philosophy from both Korea and locally and ensure that processes, systems and policies are adhered to.
- Lead or participate in special projects as required.

Procurement (20%):

- BQMS Administration and Marketing Cost Analyst
- Review Marketing project requests and examine appropriate vendors by open bidding or quotation
- Ensure the budget is secured through PP approval (ensure the standard steps are enforced)
- Aid vendors to submit the bids or quotes within the planned timeline
- Review documents submitted by vendors to ensure that the winning bid is selected based on the best of interest of SECA (eg. Cost effectiveness/saving, content, capability, etc.)
- Analyze the bids with historical marketing spend and current market trend to ensure cost efficiency
- Co-work with project owner to finalize the winning bid and submit for approval
- Prepare monthly report on BQMS statistics (bidding, quotation, contract and delivery confirmation, etc.) to Management
- Conduct periodic analysis and evaluation of BQMS