Community Facility Partnership Coordinator

**Job Posting**

The Community Facility Partnership Coordinator administers and provides oversight of contractual agreements (lease, operating, tenancy, memoranda of understanding, etc.) for various community facility partnerships and private sector service providers within Halifax Regional Municipality (HRM). Working with groups, the Partnership Coordinator acts on behalf of HRM to ensure municipal assets and programs are used effectively to meet community needs, are maintained in a safe manner, and align with municipal service mandates and Regional Council priorities. The Partnership Coordinator is responsible to coordinate all aspects of multiple partnerships currently in place in order to ensure appropriate use of tax dollars, mitigation of risk to HRM, and provision of effective services to HRM citizens. The Partnership Coordinator is responsible to coordinate all aspects of the HRM facility management program.

This position requires strong negotiation, business, and project management skills to work with facility groups, boards, and staff on agreements and partnership opportunities.

**DUTIES AND RESPONSIBILITIES**:

- Oversight and negotiation of contractual agreements, including licenses, management agreements, operating agreements, funding agreements, and leases for various HRM facilities. Includes financial reporting, assessment of mandates, effective accountability, and process improvements.
- Act as the liaison between facilities and various HRM Business Units (Procurement, Operations Support, Finance, etc.) in the delivery of HRM support to the facilities. Lead cross functional staff teams.
- Responsible to provide direction and support to the Boards and General Managers to ensure compliance with all applicable HRM policies and legislation.
- Maintain current knowledge of and shares information on relevant programs and directives from other orders of government or other bodies, e.g., OHS, recreation grant programs etc.
- Lead the development of positive and effective relationships with the facility boards and staff. Attend management and board meetings as HRM’s representative where confidential discussions such as financial, labour issues, and policy compliance are discussed.
- Support Boards and General Managers to navigate problems and issues as they arise including incidents of facility crisis.
- Facilitate business planning and budgeting processes between HRM and the facilities to ensure the communication of Council priorities, coordination of programming, and service provision that best meet community needs, and where appropriate allocation of funding contributions.
- Facilitate capital budgeting process; support fiscally responsible, forward-looking planning around capital asset improvements to maintain state of good repair and meet community needs.
- Establish financial reporting requirements with clear lines of effective accountability for all stakeholders and ensure stakeholders adhere to the reporting requirements with appropriate financial documentation as per the applicable Agreements.
- Support the facility management teams to explore, review, and develop new business developmental opportunities, leasing programs, cost-sharing opportunities, etc.
- Research and cultivate best practices with respect to facility oversight and recreation service delivery.
- Work with colleagues, particularly recreation division, to build relationships between community groups and municipal staff to encourage service delivery to citizens.
- Coordinate the development of Key Performance Indicators for all agreements, monitor the performance, and provide annual reporting on all agreements.
- Prepare and present reports to boards, senior management team, and Regional Council, such as Council Reports, briefing notes, portfolio performance reports, business unit, and performance reports as required.
- May perform other related duties as assigned.

**QUALIFICATIONS**
**Education and Experience**:

- University Degree in Business Management, Business Administration, Public Administration, Recreation Management, or related field.
- Minimum five (5) years related experience in facility management, lease contract administration, sport and recreation administration, program delivery, and facility planning.
- Demonstrated experience in strategic planning, negotiating, development of business plans and budgets, project management, performance measurements, and standards.

**Technical / Job Specific Knowledge and Abilities**:

- Demonstrated ability in enhancing and building strong working environments and stakeholder relationships.
- Excellent interpersonal skills with ability to effectively communicate in both oral and written form.
- Ability to successfully manage multiple projects simultaneously.
- Knowledge of occupational health, safety, and environmental regulations statutes and practices.
- Strong knowledge of organization, corporate mandates, and Council priorities to help guide development and negotiation