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Operations Staff Assistant Iii

3 weeks ago

Whitby, Canada Benjamin Moore & Co Full time

Overview:
**Company Overview**

At Benjamin Moore, our success is attributable to the employees who dedicate their time and talents to the brand and exemplify our core values of openness, integrity, community, excellence, and safety. Benjamin Moore employees enjoy a competitive and well-rounded benefits package, career development options, business resource groups, and opportunities to come together and connect with colleagues. We facilitate growth, development, and purpose for all through an inclusive and engaging workplace.

Join us and be part of a brand that inspires creativity, innovation, and passion while supporting locally owned stores in 65 countries.

Click here to see how you can paint your future

The Operations Staff Assistant III acts as support to all departments to effectively service Benjamin Moore's internal and external customers. Main duties include professional demeanor, communications and interpersonal skills to oversee the facility main office area supporting the facility management team as needed. To include overseeing all office administration, facility time and attendance to include tracking attendance points, PTO call off sheets, partners with corporate payroll to address all pay practices at facility, partners with recruiters, hiring managers, and HR with recruiting/onboarding activities for new hires, maintains and files documents into all employee P-files and assures compliancy, coordination of temporary workforce with hiring managers, supports corporate benefits group with medical leaves, wellness and benefits communications, supports/coordinates facility engagement activities, supports EHSS administration as needed, accounts payable, creating and maintain weekly/monthly reports to support Facility Manager as needed with all task as needed.

**Responsibilities**:
**Internal Administrative Support**:

- Maintain, support and partner with dept managers to enter/track payroll information and submit accurate payroll hours.
- Be a point person to provide guidance and answer questions as needed for employees for payroll, wellness, and corporate benefits questions
- Works with payroll, benefits and HR to accurately update employees' PTO and medical leaves, balances in time and attendance. Scans all medical notes as applicable
- Support facility management to monitor and maintain absenteeism information, enter data into time and attendance as needed and assure accuracy of data. Admin will partner with plant management to maintain an accurate tracking process for wage and hour attendance occurrences and points while verifying the call out sheet for attendance are completed, submitted and files in P files.
- Partners with facility management to coordinate the temporary workforce and tracks hours, submits hours to temp agency, provide info to management regarding the cost of temporary workforce and total hour spreadsheet
- Administers monthly reports for OT and temp labor as requested by facility management
- Maintain on site personal and medical files to assure in compliance, locked securely and assured confidentially. At the end of each year, Admin will ensure all P files and medical files for termed employees are shipped to corporate HR to be stored.
- Assign EE badges/timecards for all employees, temp employees, contractors and visitors
- Partner with corporate benefits/HR to support onsite wellness activities, DEI and employee benefit activities onsite as needed.
- Assist Facility Managers and HR with various administrative office task as needed.
- Maintain engagement calendar and assist with facility celebrations and employee onsite functions.

**General Office Support**:

- Greet all onsite visitors, contractors and maintain visitor logs
- Basic office duties, answers telephone inquiries, manages incoming and outgoing mail, and ship courier packages
- Process and submit invoices
- Preparing reports as needed
- Coordinates plant meeting/activities
- Ensures efficiency of office equipment and quantity of office supplies
- Actively participates and applies knowledge gained through Benjamin Moore's Health and Safety programs.
- Other duties as needed

Qualifications:

- High School degree or GED required, Associate's degree in business preferred
- 2+ years administrative experience required including payroll administration, HR support and inventory control a plus
- HR administrative assistant experience a plus
- Strong computer skills including Microsoft Office.
- SAP experience preferred
- ADP experience preferred
- Strong communications skills, both verbally and written
- Solid time management, organizational skills and interpersonal skills
- High level of professionalism and confidentiality skills
- Ability to work in a fast-paced environment and work on several assignments simultaneously.

**Compensation Philosophy**

At Benjamin Moore, our brand represents excellence, and we strive to provide a comprehensive total rewards package to match. In addition to a competitive base salar