Research Program Coordinator

**Date Posted**:09/25/2025
**Req ID**: 45295
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: Faculty Research Office
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00058621

**Description**:
**About us**:
The Faculty of Applied Science & Engineering is a world-renowned community of researchers and students dedicated to solving some of the world's most pressing challenges through collaborative and multidisciplinary research and experiential education. Through rigorous technical training, and unparalleled extracurricular and professional experience opportunities, we prepare the next generation of engineering leaders and change-makers to unlock the future's boundless potential.

**Your opportunity**:
As the Research Program Coordinator, you will be a member of the Faculty’s Research Office led by the Vice-Dean Research. You will report to the Director of Research Operations, who is responsible for unit operations, and work closely with the Senior Reporting & Budget Analyst, responsible for data analysis and reporting in the Faculty. You will coordinate programs, and contribute to special projects, key initiatives, and data analysis efforts that advance transformative, cross-disciplinary research. This role involves providing senior level administrative support, serving as a liaison with stakeholders and conducting data analysis to inform strategic decision-making. The incumbent will be a trusted resource with deep administrative expertise and a consultative presence across the Faculty and University.

**Your responsibilities will include**:

- Working with the Director Research Operations to coordinate and support the day-to-day operational needs of the Faculty Research Office.
- Working with the Senior Reporting & Budget Analyst to analyze complex datasets and report on key performance indicators to inform and support strategic decision-making.
- Acting as a liaison between faculty, staff, external agencies, industry sponsors and collaborators.
- Coordinating tasks for projects and other strategic initiatives with stakeholders and recommending changes for improved efficiency.
- Contributing to the development and implementation of research support strategies and operational improvements.
- Maintaining the Faculty's weekly research and partnership newsletter, the Research Office website and coordinating research communications with the Faculty Communications Office.

**Essential Qualifications**:

- Bachelor’s degree in business, data science, statistics, or a related field or equivalent combination of education and experience.
- Minimum five years of progressively senior experience in administrative, project coordination or related roles.
- Experience liaising with senior administrators, and handling complex, sensitive and administrative matters.
- Strong analytical skills in data analysis and reporting.
- Strong numeric, research, and analytical skills with demonstrated ability to mine complex datasets, identify trends, develop metrics, and make data-driven recommendations.
- Ability to work under time constraints and workload pressures while maintaining professionalism and tact.
- Highly professional and responsive in interactions with internal and external stakeholders.
- Superior fact-checking, and proofreading skills, excellent verbal and written communication.
- Discretion and tact in handling confidential information, sound judgement and diplomacy.
- Strong project management skills with project management tools and data and information systems.
- Advanced proficiency with MS Office Suite and data visualization software.
- Exceptional attention to detail and accuracy in a fast-paced environment.
- Demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning environment.

**Assets (Nonessential)**:

- Experience working in an academic research environment and administering academic policies and procedures.
- Experience with University of Toronto's Tableau Research and Innovation Dashboards, Research Information System, VPRI Datamart, Minuet database, or equivalent tools.
- Solid understanding of relational databases and principles of effective data visualization.
- Knowledge of university research environments and funding agencies.

**To be successful in this role you will be**:

- Diplomatic
- Entrepreneurial
- Meticulous
- Motivated self-learner
- Proactive
- Problem solver

**Notes**:
This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 10/13/2025, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

**Lived Experience Statement