Transportation Clerk/dispatcher

**Current Shift**: 12:30pm
- 4:30pm Monday to Friday

**Pay Rate**:$24.69

**End Date**:June 29, 2022

**JOB DESCRIPTION**

**SUMMARY**

Under the direction of the Manager of Transportation and Director of Facilities, performs dispatching and clerical support duties for the Transportation and Facilities departments.

**DUTIES**
- Communicates with bus drivers, dispatching to needed locations to respond to routine requests or emergency situations
- Communicates regularly with teachers and administrators to ensure schedules/field trips are being accomplished
- Communicates, responds to and refers requests from the public and parents regarding bus routes and stops and services provided by the Transportation Department to the Manager of Transportation as required
- Maintains and updates various databases; e.g. personnel information, student behaviour reports, field trip information, medical alert information related to students, etc.
- Updates and maintains bus driver route information
- Processes bus registrations
- Handles the administration of bus cards
- Calculates and processes extracurricular field trip billings
- Calls in replacement bus drivers from spare list during regularly scheduled hours
- Prepares, processes and updates bus drivers timesheets and relevant premiums for authorization by management
- Assists in assigning students to bus routes
- Updates and maintains drivers abstracts and drivers medicals on a yearly basis
- Organizes and schedules the Kindergarten Safety Program with schools and trainers
- Issues, activates and maintains fuel cards and databases for all SD 63 staff who drive SD 63 vehicles
- Provides bus drivers with rider lists and informs them of new students starting and leaving
- Estimates, schedules and assists in assigning extracurricular field trips as outlined in the collective agreement
- Maintains Traffic Violation Forms
- Operates two-way commercial radio for courier and bus drivers and records radio communication as required
- Establishes and maintains or assists in maintaining assigned files and records e.g. Bus routes and student data
- Receives and processes information according to established guidelines and procedures
- Maintains an up-to-date listing of school buses and assigned drivers and any EA's who ride the bus
- Maintains current knowledge of routes and locations to assure timely services and accurate information
- Maintains an accurate daily attendance roster of drivers
- Works cooperatively with all members of Facilities, assisting clerical staff as necessary to ensure balanced workloads within facilities
- Designs and produces complex documents (e.g. newsletters, posters, flyers, brochures, handbooks, presentations, etc. confidential reports and correspondence)
- Establishes priorities in an office environment with frequent interruptions
- Files confidential correspondence and reports
- Orders and receives materials (e.g. ergonomic equipment, learning resources, test materials, office supplies, and maintains inventory of equipment and supplies)
- Processes and prepares for processing, staff MasterCard invoices, cheque requests, invoices, employee reimbursements, mileage claims, WSBC incident reports, etc.
- Prepares and checks purchase orders, cheque requests, codes invoices, etc.
- Prepares and processes timesheets, including overtime and any other relevant premiums for authorization by Management
- Monitors budget information
- Orders new or replacement fuel cards
- Participates in initiatives to improve transportation systems, processes, procedures and work flow
- Provides clerical back-up support to other clerical staff working in facilities
- Performs other assigned duties that are within the area of knowledge and skills required by the job description._

**QUALIFICATIONS**
- Grade 12
- Certificate in Office Administration
- Working knowledge of school bus transportation department
- Demonstrated ability to compose effective business communication and advanced spreadsheets in an efficient manner
- Demonstrated ability to multitask and work in an office environment with regular interruptions and tight time pressures
- Working knowledge of accounting systems
- Three years of recent and related experience
- Valid B.C. Class 5 Driver’s License
- Minimum word processing speed 60 w.p.m.
- Or an equivalent combination of training and experience._

**DESIRABLE SKILLS**
- Basic knowledge of district policies and procedures
- Basic Knowledge of WSBC and OHS Regulations
- Comprehensive knowledge of Appendix B of the collective agreement pertaining to bus drivers
- Basic knowledge of rules and regulations applicable to the operation of school buses and transporting of students and methods of scheduling and dispatching a school transportation fleet
- Basic knowledge on the Operation of Commercial Two-Way Radios
- Demonstrated effective interpersonal and communication skills
- Demonstrated ability to deal effectively with a wide variety of personalities in situat