Summer Camp Office Administrator/office

TMS is a leading independent school in Richmond Hill that combines the Montessori and International Baccalaureate frameworks to provide students from 18 months to Grade 12 the foundation for a life of goodness and excellence. TMS is a member of CIS Ontario and accredited by CCMA, CAIS and the IBO. Our Mission is to deliver a seamless, internationally-acclaimed educational experience designed to inspire and challenge students to discover the best of who they are and to achieve their full potential.

**Summer Camp Office Administrator/Office Administrator**

During the Camp Season, you will work in conjunction with the Camp Director to ensure the smooth running of Camp for both campers and staff members from mid-January until late August.

During the Camp off-season, you will work in conjunction with the Camp Director to oversee the smooth and efficient running of the camp office. Additionally, you will carry out non camp-related tasks which may include but not be limited to the following: offering Outdoor Education lessons, taking lunch supervision, assisting with Kiss ‘N Go or other tasks assigned.

**Specific Responsibilities**
- Support the on-line registration process, downloading, reviewing and updating our camp management software, CampBrain, with new registrations
- Provide general support to the Camp Director during hiring months, and the summer
- Organize and book interview times for camp staff applicants
- Conduct reference checks for potential staff
- Ensure accurate entry of staff applicant information forms into CampBrain
- Generate and maintain employee files including collecting and organizing required documentation and updating CampBrain database
- Maintain an inventory of office supplies and stationery and ensuring that office supplies are well stocked
- Manage/organize the administrative details of the head staff training
- Answer phones and support the office on a daily basis
- Answer parent inquiries about camp sessions, pricing and programming.

**Experience and Qualifications**
- Superior communication and interpersonal skills with a strong customer service orientation
- An enthusiastic, positive attitude with an ability to maintain calm in stressful situations
- Strong computer skills, including proficiency in Microsoft office and Google products
- A positive attitude and ability to take initiative with a flexibility to adapt to shifting priorities
- Strong knowledge of general office procedures
- Experience and knowledge within a summer camp environment is considered an asset
- A motivated self-starter, energetic with a positive attitude and a keen attention to detail
- A team player with a passion for all things camp
- Knowledge of camp software such as CampBrain would be a definite asset
- Experience working in a school setting is an asset.
- Previous experience in a similar camp office administrator environment is considered an asset
- The ability to work irregular hours at times
- Strong attention to detail and accuracy
- Full Driver’s Licence is required
- Ability to clear a Criminal Reference Check with the Vulnerable Sector Search & Child Intervention Check
- Current Standard First Aid, CPR and AED training

TMS offers a competitive salary and benefits plan, including participation in the School’s Pension Plan, and opportunities for professional development.

**How to Apply**

We thank all applicants in advance. Only those selected for an interview will be contacted.

TMS is an equal opportunity employer and will make accommodations upon request to enable applicants with disabilities to engage in all parts of the recruitment and selection process.