Project Coordinator

Overview:
**Responsibilities**:
Administration and Coordination
- Assists Project Manager in developing and prioritizing a multi-year capital plan responding to facility needs based on various inputs including but not limited to strategic and business plans, facility condition assessments (FCA), deferred maintenance needs, energy management and sustainability goals/mandates
- Provides support to the Project Manager with programming, scheduling and control of construction projects
- Contributes toward and supports a technical team of both internal designers, and external consultants in the project and scope definition, design, planning, procurement, contract management and commissioning of all construction projects
- Prepares design drawings, and/or contract documents including drawings and specifications, develops cost estimates, in support of bidding and contracting construction projects
- Coordinates the work of surveyors, geotechnical consultants, and designated substance consultants during design and pre-construction stages.
- Supports Project Manager in maintaining and organizing official project records to include budgets, schedules, submittals, specifications, operations/ maintenance manuals, drawings, and photos
- Supports the continuous improvement of, and adherence to campus standards for design, equipment, furnishings, space usage, etc. Coordinates with Plant Operations to update and/or define Guidelines for Design and Construction as required
- Represents Plant Operations in all communications with stakeholders, consultants and contractors throughout all phases of projects
- Works with University Procurement and Contract Services, Plant Operations, and stakeholders to follow procurement requirements for selection of suppliers, consultants and contractors.
- Inputs time in electronic timesheet reporting system on a daily basis

Planning and Standards
- Assists with and supports the department’s strategic planning efforts addressing stewardship responsibilities and long-term sustainability of the University campus(es), facilities and infrastructure while maximizing opportunities for efficient delivery of campus services and optimal investments in University facilities and infrastructure
- Assists with continuous improvement of project delivery standards and ensures adherence to standards during design, construction, contract close-out and warranty periods
- Participates in establishing preferred consultant and contractor Vendor of Record (VOR) lists

Contract Administration and Field Review
- Proactively supports construction projects by resolving problems arising from unforeseen conditions
- Administers change management during construction through supplemental instructions, proposed change notices, change orders and change directives where applicable
- Acts as a member of a multi-disciplinary team, providing field review and contract administration to ensure that construction contracts (the Work) are performed in accordance with the drawings and specifications, quality standards, and University requirements
- Participates in post-construction performance evaluations of general contractors and sub-trades to inform the pre-qualification process on future construction opportunities
- Monitors project budget and schedule and prepares weekly status reports
- Attends project site meetings

Qualifications:

- Bachelor’s Degree or Diploma in Architecture
- Minimum of:

- Three (3) years of experience working full time or equivalent in an Ontario based architectural firm or,
- Three (3) years of construction/building industry experience in an administrative or supervisory role
- Experience in a leadership role (eg. job captain, project coordinator, or lead designer) considered an asset
- Building construction industry experience within major institutional sectors, such as post-secondary education, medical, or multi-unit residential considered an asset
- Ability to read Civil, Architectural, Structural, Mechanical and Electrical drawings
- Knowledge of the theory and practices related to building design and construction, architectural and engineering principles- Proven project and contract management skills and ability to effectively monitor contractors, consultants, evaluate work in progress and identify/resolve deficiencies- Up to date knowledge of applicable Building Codes, AODA, Sustainability best practices, Construction Act, Municipal by-laws and other relevant Standards, Acts and Regulations.- Excellent organizational and time management skills- Knowledge of and demonstrated core competencies including customer service, communication, team work, initiative/self-management, accountability, and adaptability- Communication and negotiation skills to effectively interact with University staff, consultants, contractors, external agencies and stakeholders- Ability to coordinate multiple projects with varying resources and conflicting/competing timelines-
- Ability to produce status reports, prepare pr