Payroll Specialist

**Job Title**
- Payroll Specialist**Permanent Full-Time Position**

**8:30am to 4:30pm / Monday to Friday**

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**Telecommuting Options Available**
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**Pay Grade H ($53,074 to $56,821 per annum)**
- Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.- As the Payroll Specialist, you will be responsible for the accurate and timely preparation of temporary and hourly payroll in accordance with Collective Agreements, employment contracts and accepted policies and procedures. The Specialist provides support by performing analysis of financial information, completing complex reconciliations, and contributing to the preparation of financial reports, audits, and other accounting procedures.**Benefits of Joining the Emily Carr community**:

- Enrollment in a comprehensive benefits package, including Dental Coverage, Extended Health, Disability Coverage and Life Insurance.
- Membership in the Municipal Pension Plan.
- Access to personalized telecommuting options.
- Vacation and Professional Development benefits.

**Some Typical Duties Include**:

- Prepares and processes semi-monthly temporary and hourly payroll, in accordance with collective agreements, labour standards, and established policies and procedures. Liaises with Human Resources to ensure source documents are complete and personnel payroll records are accurate. Verifies that all payroll data, including timesheets, is complete and accurate, and reports discrepancies.
- Responsible for accurate and timely direct deposit payroll transfer to the bank each semi-monthly pay period. Monitors and follows up on returned payments.
- Ensures accounting records for Payroll are filed and archived according to policy and legislative requirements (both paper and electronic). Coordinates paper filing, archives storage and destruction. Assists with the electronic Colleague storage and archival process for Payroll.
- Assists with the preparation of T4s, T4As, and T4A-NRs.
- Responds to inquiries regarding pay and benefits, referencing collective agreements and employment contracts as necessary.
- Processes garnishment orders and third-party requests.
- Creates payment spreadsheets for Sessional and Continuing Studies faculty contracts.
- Assists with inputting annual employee salary scales into Colleague in accordance with contract agreements. Updates and maintains all employee positions, wage records and benefits.
- Reconciles all statutory deductions and payroll related general ledger accounts on a semi-monthly basis.
- Assists with monthly Payroll journal entries as required. Reviews departmental requests for journal transfers to ensure appropriateness and accuracy.
- Prepares Payment Vouchers as required.
- Reconciles and analyses general ledger accounts, including operating, special purpose, and trust fund accounts as required.
- Responsible for preparing select internal and external reports, including Statistics Canada reports.
- Assists with the preparation of the annual salary budget, monthly variance analysis relating to salary budgets, and Payroll account reconciliations. Prepares budget journal entry for upload to Colleague.
- Assists with calendar and fiscal year-end procedures, including completing account reconciliations, preparing the audit file, creating lead sheets, and providing information to external auditors as required.
- Prepares general holiday payments and Christmas break entitlements.
- Prepares Records of Employment and terminates contract, temporary and casual employment records in Colleague.
- Assists with miscellaneous projects and implementing office procedures as required, including updating Financial Services information on University website(s), testing and implementing Colleague modules and software updates.

**Required Qualifications**
- Two to three years of post-secondary education in accounting, business administration or financial management, plus Payroll Compliance Practitioner (PCP) certification, or certification in progress.
- Minimum three years’ experience in a comparable position, processing full-cycle payroll.
- Or an equivalent combination of education and experience.
- Sound knowledge of methods, principles and regulations used in the preparation and processing of computerized payroll.
- Knowledge of the principles and practices of general and fund accounting and of