Plant Services Clerk

Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Effective October 26th, 2021 all staff for all positions across Health Care require full COVID 19 vaccination. All positions, require that you are fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.

**Position Highlights**

We are currently looking to fill exciting casual positions as Plant Services Clerks at Chilliwack General Hospital located in Chilliwack, BC.

**Valued Benefits**

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Detailed Overview: Performs a variety of secretarial/clerical duties such as drafting correspondence, maintaining files, staff records, work schedules, timekeeping functions, records for supply and equipment inventories, organizing and maintaining the department library, arranging and confirming appointments and meetings, attending meetings and transcribing and distributing minutes; receiving and directing visitors; answering the telephone and typing technical and non-technical material. Responsibilities:

- Performs secretarial duties for the Manager such as drafting routine correspondence and memos, processing incoming and outgoing materials, and maintaining department filing system.
- Maintains records of staff such as names, addresses, phone numbers, availability for work and suitable work area.
- Calls in and allocates relief staff to fill temporary staffing requirements.
- Maintains work schedules, payroll books and timekeeping records for staff and submits to payroll.
- Maintains records such as supply and equipment inventories, and departmental operating statistics including scheduled maintenance, time sheets, energy consumption, maintenance logs, weather reports, etc.
- Organizes and maintains department documentation such as manuals, code books, drawings, etc. and other relevant department materials.
- Arranges and confirms appointments and arranges meetings. Attends meetings and records, transcribes and distributes minutes.
- Receives and processes requests such as vacation, leave of absence and terminations by preparing appropriate documentation, making necessary calculations such as seniority and vacation entitlements and forwarding to the Manager for approval.
- Receives visitors, provides information and directs to appropriate persons or areas.
- Answers telephones, transfers calls, takes messages or answers routine inquiries.
- Types technical and non-technical material such as correspondence, reports, lists and forms from written drafts, revisions or dictating machines.
- Performs other related duties as assigned.

Qualifications:
**Education and Experience**

Grade 12 and two years recent related experience or an equivalent combination of education, training and experience.

**Skills and Abilities**
- Ability to keyboard at 45 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.