Clerical Assistant, Biomedical Sciences
4 days ago
**Clerical Assistant, Biomedical Sciences**:
**Primary Purpose**: Position coordinates academic, HR, financial and administrative responsibilities of the Biomedical Sciences office. The position is the first point of contact for visitors to the Biomedical Sciences office, directs traffic, books appointments and provides support to undergraduate students and faculty. The position also provides administrative support to the Department Head Assistants, Finance and Administration Manager and other Biomedical Sciences staff, ensuring that the administrative responsibilities in all areas of the department are supported.
**Nature of Work**: Reporting to the Finance & Administration Manager with day-to-day supervision from the APP and BMI Department Head Assistants, this position works independently with mínimal to moderate supervision, and is assisted by supervisors in determining appropriate action for complex issues and decisions. The incumbent works with faculty, staff and students of the departments, using discretion and sound judgement to manage department administrative, financial and HR activities. Requires excellent oral and written communication skills and ability to summarize meetings and draft various documents as required. Effective time management and multi-tasking skills are required to meet critical deadlines, and a high degree of accuracy must be maintained. The work includes competing deadlines, frequent interruptions, peak periods, and situations that require both the ability to work independently as well as part of a team. The work requires responsiveness and attention to detail in a client-service oriented environment.
**Typical Duties**
- Supports the academic needs of the Biomedical Sciences through course build/maintenance, processing course overrides, exam deferrals, drafting and printing exams, entering grades, drafting and distributing seminar posters, administering of course evaluations, etc.
- Supports the research needs of the Biomedical Science through payment of vendor invoices, processing of journal entries, and purchase requisitions.
- Liaise with ConnectionPoint to make travel arrangements, obtain travel approvals, organize flight and hotel accommodations, and submit personal reimbursement claims.
- Assist with planning and arrangements for faculty and student events; book rooms, arrange catering, etc.
- HR support working in About Us payroll program to submit new job hires, update financial information and update employee status. Proactively manage HR information and act on required status updates.
- Ensure faculty and staff office space needs are met. Coordinate office space, for example order and organize office supplies, distribute mail, monitor printers through the building including toner and paper supply, contact support when service is required.
- Other duties as assigned.
**Qualifications**
**Education**: Successful completion of grade 12 and relevant post-secondary education is required.
**Department**: Biochemistry, Microbiology and Immunology
**Status**: Permanent
**Employment Group**: CUPE 1975
**Shift**: 8:30-4:30
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 4
**Posted Date**: 1/15/2025
**Closing Date**: 2/14/2025 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus
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