Medical Secretary

Work Term: Permanent
- Work Language: English
- Hours: 32.5 to 35 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 to less than 7 months
- or equivalent experience
- ** Work setting**:

- Relocation costs covered by employer
- Clinic
- ** Tasks**:

- Coordinate the flow of information
- Interview patients to obtain case histories
- Open and distribute regular and electronic incoming mail and other material
- Schedule and confirm appointments
- Train staff in procedures and in use of current software
- Complete insurance and other claim forms
- Maintain filing system
- Order supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Determine and establish office procedures and routines
- Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
- Initiate and maintain confidential medical files and records
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Perform data entry
- Provide customer service
- ** Supervision**:

- 3-4 people
- ** Computer and technology knowledge**:

- MS Word
- Electronic mail
- MS Excel
- MS Windows
- MS Outlook
- ** Transportation/travel information**:

- Public transportation is available
- ** Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Attention to detail
- ** Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Organized
- Reliability
- Team player
- ** Screening questions**:

- Are you currently legally able to work in Canada?
- ** Health benefits**:

- Vision care benefits
- ** Other benefits**:

- Free parking available
- Learning/training paid by employer
- Other benefits
- Team building opportunities
- ** Support for persons with disabilities**:

- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- ** Support for newcomers and refugees**:

- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- ** Support for youths**:

- Offers on-the-job training tailored to youth
- Provides awareness training to employees to create a welcoming work environment for youth
- ** Support for Veterans**:

- Provides awareness training to employees to create a welcoming work environment for Veterans
- **Support for Indigenous people**:

- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- **Support for mature workers**:

- Provides staff with awareness training to create a welcoming work environment for mature workers
- **Supports for visible minorities**:

- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities