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Document Management Specialist
2 weeks ago
HTS Engineering Ltd. is the largest independent commercial HVAC manufacturers’ rep in North America, with 20 locations in the US and Canada. HTS has a vibrant look and brand promise -- one that reflects our company-wide commitment to ensure the individual success of all those involved in a project’s HVAC system selection, design, purchase, installation and maintenance including our employees, suppliers, customers and end users.
HTS prides itself on its commitment to providing its employees with a flexible and accommodating work environment. We prioritize the well-being of our employees and are committed to creating a work environment where everyone can thrive.
**Responsibilities**:
- Create and organize engineering and estimating documents for digital collaboration using Bluebeam Revu, including indexing, and integrating addenda.
- Collaborate with the DMS team to support the document needs of project management and sales teams, processing bid invitations and completing document preparation requests.
- Ensure information quality, integrity, and reliability by adhering to established best practices and processes.
- Test Bluebeam Revu to identify bugs and streamline workflows for enhanced efficiency.
- Manage maintenance of Bluebeam Revu studio sessions, including archiving sessions for completed jobs and weeding out sessions for inactive or irrelevant projects.
- Provide technical support for Bluebeam Revu software, addressing user inquiries, assisting with customizations, and resolving technical issues promptly.
**Qualifications/Skills**:
Demonstrated Proficiency in Library Science or Archival Studies:
- University Degree in Library Science or Master of Archives (or suitable equivalent) is required.
**Technological Skills**:
- Proficient with Office 365 Suite.
- Hands-on experience with ERP and CRM systems is preferred.
**Digital Systems and Web Resources Development**:
- Experience in building digital systems and web resources for Archives, including
- online databases, online forms, and library catalogues.
**Archival and Records Management Knowledge**:
- Extensive working knowledge of archival and records management principles and
- best practices, including digital records preservation, digital record keeping, and
- traditional record keeping systems.
**Digital Preservation Expertise**:
- Excellent knowledge of the technical requirements for digital preservation, including hardware, software, metadata schema, and file formats.
**Collaborative Skills**:
- Demonstrated ability to work collaboratively as an influential team member.
**Adaptability and Flexibility**:
- Ability to be flexible and adapt to changing job priorities.
**Strong Team Player**:
- Proven track record of effectively working within a team environment, contributing positively to group dynamics and achieving collective goals.
We Offer
- Competitive wages
- Opportunity to grow within the company.
- Training
- Employee recognition awards
**Top benefits or perks**:As a member of HTS Engineering, you’ll enjoy**:
- Company events
- Incentive trips (meeting yearly sales targets)
- Comprehensive benefits package, including health, vision, EAP, and dental insurance.
- Paid time off
- On site parking
HTS
