Project Coordinator

**ABOUT US**:
Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.

The company is headquartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Tiverton, Kingston, Sarnia, and Thunder Bay.

With a strong commitment to health, safety, and the protection of the environment, E.S. Fox Limited has earned a reputation as a people-first, environmentally conscious, socially responsible constructor.

The **Kingston, ON office** is seeking a detail oriented, dedicated and professional **Project Coordinator **to join the team.

**WHAT WE OFFER**:
A rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

- An attractive health and dental benefits package including an Employee Assistance Program
- Group RSP
- Competitive compensation
- Support of professional growth

**SUMMARY OF THE ROLE**:
Reporting to the Area Manager and Project Manager, the Project Coordinator will assist with all aspects of construction projects from estimating and tendering to managing the day-to-day activities, administration and will have the responsibility of effectively managing multiple projects at the same time.

**KEY RESPONSIBILITIES**:
**Estimating**
- Maintain document control
- Review bid packages to sort/summarize pertinent documents
- Coordinate tender proposal requirements including review of terms and conditions, bonding and insurance requirements, tender breakdown requirements and preliminary schedules
- Distribute tender documents to potential sub-trades
- Attend pre-bid meetings which can include detailed & lengthy site investigations, i.e., climbing ladders & stairs, crawling into tight areas, carrying drawings, etc.
- Assist with preparing estimate and pricing
- Complete take-off of materials
- Post tender activities, such as follow up and project initiation activities

**Project Coordination (Kingston office)**
- Prepare tracking documentation for a wide variety of issues
- Obtaining safety documentation from the site and filing it
- Issue purchase requisitions for sub-trades, equipment and materials as directed
- Monitor and track labour hours, material and equipment expenditures
- Prepare weekly timesheets for payroll
- Track and monitor project changes and costs (and assists with estimating same)
- Prepare and submit monthly billings including coordination with site supervision and the Client
- Attend site meeting and shop visits as required
- Create and maintain schedules in accordance with project progression

**Project Coordination (on-site)**
- Mobilize site administration offices and prepares file set up for site supervisor
- May be involved in site meetings, logging inventory of incoming materials, time keeping
- Provide and maintain the required documentation for site use with current revision levels
- Periodically visit the project job sites to deliver drawings, small tools, etc.
- Occasionally assigned to work on-site for short durations as required
- Required to deliver drawings, supplies and small tools to site which may exceed 50 lb. in weight.

**General Duties**
- Perform variety of clerical and administrative duties using a variety of different systems or procedures
- Arrange, participate in, and organize, as directed, conferences and meetings
- Maintain filing systems and directories
- Perform such other and reasonable duties, backup or responsibilities as may be required to effectively support the organization

**KNOWLEDGE AND EDUCATION REQUIREMENTS**:

- Mechanical Engineering Degree, Construction Engineering Technology Diploma (3 year) from an accredited College or University, or previous Project Management experience as a Tradesperson
- Some knowledge of building codes and construction industry laws

**SPECIFIC EXPERIENCE AND SKILLS**:

- Demonstrated scheduling ability with a minimum of 1 year field coordination and/or scheduling software experience
- Experience with maintaining and monitoring project budgets
- Intermediate level project management or project coordination experience in a construction environment
- Proven ability in leading a field project team of both trades and non-trade professionals
- Intermediate level skill in Primavera and MS Office project as well as Word, Excel, Outlook
- Excellent organizational skills
- Strong communicator (Both written and verbal)
- Must possess a G-Level drivers license and a clear driving record
- The use of AutoCAD is considered an asset
- Drafting abilities are considered an asset
- BIM experience is considered an asset
- 3D modeling experience is considered an asset