Construction Project Coordinator

**Company Description**

Zgemi Inc. is a construction management and full-service general contractor. We provide design, development, renovation, restoration, and remodelling for hospitality, residential, commercial, and institutional buildings. At Zgemi, every project step will be handled by our experienced Project Managers and construction team to ensure successful completion on budget, on time, and beyond expectations. Through a close working relationship with contractors, designers, architects, and engineers, we offer innovative solutions for projects. We constantly strive to provide on-site performance, prioritizing safety, optimum planning, and coordination.

**Job Purpose**

The project coordinator assists in the successful execution of construction projects by supporting project planning, coordination, and documentation management. They work closely with project managers, stakeholders, and contractors to ensure effective communication, adherence to project schedules and budgets, and compliance with quality and safety standards. The construction project coordinator plays a crucial role in maintaining project documentation, tracking progress, resolving issues, and facilitating collaboration among project team members to achieve project objectives.

**Duties & Responsibilities**
- Assisting in developing project plans, including defining project scope, objectives, and deliverables, and collaborating with the project manager to establish project timelines and milestones.
- Coordinating and assisting in developing project plans, including timelines, resource allocation, and budgeting.
- Maintaining accurate and organized project documentation, including contracts, permits, drawings, specifications, change orders, transmittals, meeting minutes, and project reports for multiple projects and ensuring proper filing and version control of documents.
- Facilitating effective communication between project team members, stakeholders, contractors, and suppliers, coordinating meetings, conferences, and site visits and distributing project-related information and updates to the appropriate parties.
- Assisting in allocating and coordinating project resources, such as labour, equipment, and materials, monitoring resource availability and ensuring timely procurement and delivery.
- Assisting in budget development and cost estimation. Tracking project expenses and comparing them against the budget, assisting in the analysis of cost variances and implementing measures to control costs. Prepare monthly invoices and submit them to the client.
- Monitoring project progress against established milestones and objectives, generating progress reports and providing updates on project status, risks, and issues to stakeholders and project management.
- Prepare, review, and administer project contracts, including subcontractor and vendor purchase orders, ensuring adherence to contractual obligations, and facilitating contract-related communications.
- Documenting and following up on the action points discussed during the meeting (meeting minutes)
- Following up on RFI, Transmittals, change orders and distributing stakeholders.

**Working Conditions**
- Office and fieldwork in a fast-paced environment with variable working hours depending on project requirements.
- Project coordinators are exposed to various weather conditions, noise, dust, and other potential hazards. PCs are expected to follow safety protocols, wear appropriate personal protective equipment (PPE), and ensure compliance with health and safety regulations.
- Depending on the project's scope, construction project coordinators may be required to travel to different project sites or attend meetings with stakeholders in various locations.
- May face pressure to meet milestones, resolve issues, and ensure project progress within the allocated timeframe.
- Handle multiple tasks simultaneously, juggling responsibilities such as scheduling, budgeting, communication, and documentation management.

**Qualifications & Skills Required**
- A bachelor's degree in construction management, project management, architecture, civil engineering, or a related field is preferred —the ability to read and review drawings.
- A strong understanding of construction processes, techniques, and terminology is essential. Familiarity with building codes, regulations, and industry standards is also advantageous.
- Knowledge of project management principles and methodologies is important. Familiarity with project management software and tools (such as MS Office 365, Projects, Planswift, AutoCAD, Etc.) can also be beneficial in effectively planning, organizing, and controlling project activities.
- Understands budgeting principles, cost estimation techniques, and the ability to track project expenses against the budget.
- Excellent verbal and written communication skills are vital for effective coordination and collaboration with project stakeholders, team members, and contractors. The ability to