Chief of Staff, Mayor's Office

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 20195

Chief of Staff, Mayor's Office
City Council
Mayor's Office
City Hall, 71 Main Street West

NUMBER OF VACANCIES: 1 Full-Time Temporary

UNION/NON-UNION: Non Union Mgmt Professional

HOURS Of WORK: 35.00 per week

STATUS/LENGTH: 12 Months (with possibility of extension)

Job Description ID #: 4995

**Vaccine Verification **- As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

**SUMMARY OF DUTIES**

Reporting directly to the Mayor, the incumbent is the most senior advisor to the mayor and is the senior manager responsible for overseeing all aspects of the Mayor’s Office.

This involves directing and coordinating the activities of staff in the Mayor’s Office, ensuring a close working relationship with City Management and staff; and establishing and maintaining positive communications and relations with community organizations and the business community.

The Chief of Staff is charged with offering counsel to the Mayor on legislative, political and operational issues as well as the strategic planning and execution of the Mayor’s programs and initiatives.

Regularly carries out government relations responsibilities with various levels of government politically and with ministry staff under the Mayor’s direction.

**CORE RESPONSIBILITIES INCLUDE**:
Develop and implement strategic plans.

Responsible for an annual ongoing strategic communications plan related to intergovernmental affairs and communications roll-outs.

Working closely with the Mayor review policies reflecting the Mayor’s mandate and initiatives; advise and brief the Mayor and her team on policy and legislative issues.

Ensure that the Mayor is appropriately advised and briefed on all internal and external issues and policies.

Promote and ensure effective communication through the Office and administration by communicating regularly with Mayor and staff in the Mayor’s office, appropriate City staff, provincial and federal political and ministry offices with respect to Council’s directives and the Mayor’s initiatives.

Request and review correspondence, briefing materials and proposals reflective of the Mayor’s initiatives in relation to Intergovernmental Affairs.

Oversee matters relating to issues management within the Office of the Mayor through appropriate resolve and consultation with the Mayor.

Pursue and promote innovative ideas and opportunities.

Maintain and carry out actions resulting from Council and Committees.

Direct, plan, and control all activities of the Office including dealing with all staffing issues, absences, illnesses, and vacation.

Responsible for hiring new staff and contracting with consultants as required in the Mayor’s office. Provide leadership and direct supervision to staff and conduct performance reviews. Directly monitor and conduct quality assessments on consultant work.

Create work environment conducive to productive and effective teamwork.

Establish work procedures to improve effectiveness of operations.

Prepare and manage the budget for Mayor’s office in consultation with Mayor and approve all expenditures within signing authority.

Represent the Mayor’s office on various internal Council and external community committees.

As required, research, develop, and write communications materials including speeches, media releases, key messages, articles, etc. for use at public events, forums, and Mayor’s website. Write reports. Correspond with internal and external stakeholders.

Adhere to all communications policies such as advertising, sponsorship, and City protocols.

Ensure that employees are provided with and use the appropriate equipment, material and/or procedures required to perform the assigned duties. Ensure that all employees perform work in accordance with applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures. Ensure that appropriate action is recommended for those employees who do not work in compliance with legislation, policies and procedures.

Work in accordance with the provision