Clerk, Earlyon Programs

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**Clerk, EarlyON Programs**

**Permanent Part Time**

**HOURS OF WORK**:14**Hours/Week

**START DATE/TERM**: Immediate

**REPORTS TO**:Supervisor, EarlyON Programs

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This position provides administrative support to the EarlyON Programs team.

**RESPONSIBILITIES**:
**Administration**
- Support workshops and/or special events through enrolment, attendance, preparation of
supporting materials, set up/strike down, etc.
- Protect the privacy and confidentiality of participant information in accordance with Macaulay policies and procedures.
- General filing and document retrieval using electronic and paper systems as required.
- Purchase and maintain office supplies.
- Maintain a register of all office equipment and file bank master list.

**Data**
- Perform regular, proficient and accurate data entry.
- Use data tools provided to identify missing / incorrect data and follow-up as required.
- Research data instructions and/ or solutions as required.
- Contribute to ongoing data process improvement and maintain up-to-date data process records.

**Reception**
- Respond to all incoming calls and requests for information, direct calls in a professional and time sensitive manner. Follow through on time-sensitive requests.
- Receive and process all inbound, outbound, and internal mail and courier transactions.

**QUALIFICATIONS**:

- College Diploma/Certificate or an equivalent combination of education/experience in office administration.
- 2 years related administrative experience.
- Excellent oral and written communication skills is required.
- Detail-oriented with a keen eye for accuracy in data management.
- Strong organizational and time management skills.
- Proficient in Microsoft Office Suite (Word, Excel, SharePoint, Teams, Outlook).
- Experience working in Salesforce or other CRM software or databases is an asset.
- Typing speed 40 to 60 wpm with high accuracy is an asset.
- Ability to take direction with the ability/flexibility to adapt to multiple business requirements and changing priorities.
- Initiative and creativity to develop innovative solutions to challenges and problems.
- Strong customer service orientation.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Demonstrated ability to build and maintain effective work partnerships with parents/families and colleagues of diverse backgrounds, abilities and identities.
- Highly motivated to continually strive for excellent results including on-going improvements to work processes.
- Able to work independently and within a team environment.
- Acceptable Vulnerable Sector Police Reference Check.

**SALARY**: Clerk, EarlyON Programs Hourly Rate: starting at $27.74/hour ($25.74- $32.25 - 5 levels)

**THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.**

**INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT**:
September 29, 2025 - October 3, 2025

**DATE POSTED**:September 29, 2025

Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.

Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation.

We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.

This job posting is available in alternate formats upon request.

Macaulay Centres for Children is committed to service and employment equity.