Facility Coordinator

Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture, and tourism. Located at Exhibition Place is the award-winning Enercare Centre, Canada’s largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives, and leading edge green technologies and practices across the site. Our environmental initiatives have resulted in award-winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada, and have established Exhibition Place as a world leader in energy-efficient technologies.

Our compensation package offers a competitive salary and pay-for-performance incentives. In addition, our total rewards program includes participation in OMERS - defined contribution pension plan, 100% employer paid health & dental plan, long term & short-term disability coverage, professional development opportunities, and tuition reimbursement.

**Primary Function**

Reporting to the Manager of Facility Services, the Facility Coordinator will provide support to the Senior Facilities Coordinator with operational activities of Housekeeping, labour and contracted services for events and Tenants. Proactively develop and maintain client relationships ensuring the expected service levels are achieved by supervising all activities, supporting an environment of teamwork, co-operation, performance excellence and personal success.

**Major Responsibilities**
- Plan, oversee, supervise and coordinate housekeeping and labour services for maintenance, events and tenants.
- Develop quotations for housekeeping and labour services for events, tenants and internal projects
- Oversee the housekeeping and labour staff performance in their job function and provide coaching, ensuring employees are meeting management expectations
- Lead the budget and monitoring expenditures including payroll for housekeeping and labour for assigned events
- Coordinate the scheduling of rental and grounds maintenance equipment
- Monitor inspection program to verify rental and grounds maintenance equipment are maintained in proper working order and inspections are conducted
- Provide facility and property audits for maintenance and events
- Verify and report time of unionized and non-unionized staff for payroll for maintenance and event services
- Provide feedback for continuous improvement projects that optimizes housekeeping and labour processes
- Adhere to systems to help with time and motion analysis for labour activities
- Engage staff in awareness training and document in facility services safety matrix for employee safety program
- Review and report all profit margins for housekeeping and labour for assigned events
- Ensure all work orders are being completed and documented through EBMS
- Complete building/site audit prior to occupancy for events, and report/prioritize repairs and follow-up as required
- Participate in production and client meetings for assigned events, providing specialized technical information as needed
- Assist in the administration and enforcement of Health & Safety, including the Occupational Health & Safety Act
- Carry out the implementation of facility management policies, procedures and standards.
- Engage in Facility Service programs such as training, AODA, propane management, LEED policies and procedures, housekeeping master schedule, waste management, GBAC compliance and the administration and enforcement of the collective agreement
- Participate in the procurement procedure and supervise/schedule contractors such as soft landscaping, pest control, waste and recyclable removal, monitoring budgets and verifying work completion
- Ensure work is conducted in a manner that supports City compliance with the Accessibility of Ontarians with Disabilities Act (AODA), Workplace Hazardous Materials Information System (WHMIS), Ontario Building Code, Technical Standards and Safety Authority (TSSA), and the Occupational Health and Safety Act (OHSA), etc.
- Ensures compliance with and a thorough understanding of the Collective Agreements; and corporate and divisional policies, procedures and guidelines, and the City by-laws
- Perform other duties as assigned

**Required Qualifications**

1. Post-secondary education in a discipline pertinent to the job function or an equivalent combination of education and experience.

2. At least three years’ experience in event or facility coordination

3. Experience in supervising staff in a unionized environment dealing with large-scale events.

4. Experience utilizing softw