Procurement Coordinator

3 days ago

Ottawa, Canada Medical Council of Canada Full time

**Hybrid role**

As the Procurement Coordinator you will play a key role in the administration of the procurement processes. This includes tracking procurement activities, drafting agreements, managing first level communication to clients from the procurement mailbox and updating corporate systems. Working closely with the Finance department, you will be responsible for managing the Accounts Payable (AP) mailbox, ensuring that all incoming invoices are reviewed, received, and processed for prompt payment.

**What you’ll do**
- Manage the Procurement, AP, and Expense Claim mailboxes by acknowledging & processing requests, triaging queries and flagging as needed to the Procurement Specialist and/or Finance Team
- Review, code, and process invoices for payment including honorarium and expense claims
- Process new vendor, staff and committee member set-up and coding, banking and tax information, in Sage and Workplace
- Responsible to file relevant documentation in SharePoint
- Manage the process for purchase of materials and services (request, sourcing, price comparison, document creation, purchase orders, delivery tracking)
- Work closely with internal stakeholders to understand their procurement needs
- Create purchase orders in WorkPlace to send to vendors, and tracks through life cycle.
- Manage the process related to contract and purchase order expirations to ensure timely renewals and extensions

**What you need to succeed**

**Experience**:

- 2-3 years procurement administration experience

**Technical Skills**:

- Strong skills working in Microsoft Office (Outlook, Word, Excel)
- Strong communication skills (oral and written)
- Experience working with SharePoint an asset
- Knowledge of procurement processes an asset

**Competencies**
- Strong Attention to Detail
- Strong organization and time-management skills
- Customer service focus
- Ability to coordinate multiple tasks and shift priorities quickly
- Ability to exercise sound judgement and demonstrate professionalism
- Ability to be discreet when working with confidential information

**Education**:

- Some Post-Secondary Education in a relevant field -Business, Accounting, Procurement, HR or relevant experience

**Language**:

- Excellent oral and written communication skills in English; bilingualism in French is an asset

**The perks**:

- A defined benefit pension plan
- A complete benefit package your first day on the job
- Three weeks’ vacation right off the bat
- A company paid holiday closure in December - our gift to you
- A 35-hour work week
- Compressed and telework programs
- Free onsite parking - any day, any time
- Free virtual Mobility and Strength & Conditioning classes

**Visit our **Careers **page to learn more about the many reasons you can thrive at the MCC.**

**The MCC is an equal opportunity employer, committed to diversity and inclusion in the workplace at all levels of its organization.**
**Accommodations can be provided at all stages of the hiring process; we ask applicants to make their needs known in advance.**

**Please note that only those invited for an interview will be contacted.

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