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Assistant Coordinator, Conference Services
3 weeks ago
Company Bio
IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first
- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.
Position Summary
Assistant Coordinator, Conference Services
To assist in the planning, developing and delivering of continuing professional development programs and other events for physicians, staff and the healthcare community. Continuing professional development events include on-site and off-site conferences, courses and rounds.
On a practical level, you will
Assist with organizing functions related to continuing professional development events.
Duties include but not limited to researching venues and negotiating rental space; drafting promotional materials; maintaining a registration database and related documentation including financial activities related to conferences; promoting program for sponsorship funding; assisting with conference budget; liaising with speakers and committee members; attending conferences to perform duties related to registration and evaluation of programs.
Provide direct support to supervisor in developing financial reporting systems.
Provide direct support in developing opportunities for organizing new CME events.
Attend meetings when necessary, recording minutes, coordinating materials and follow-up from various meetings.
Research and implement new technologies to deliver conference programs.
Develop and administer database for contact management.
Provide assistance with filing; organization of conference materials and mailing of conference materials.
Other duties as assigned.
**Qualifications**:
Graduate of a recognized business/administrative program.
A minimum of 2 years related working experience.
Conference and event planning experience a definite asset.
Experience working with volunteer committees.
Experience working with pharmaceutical companies and other companies for sponsorships.
Excellent verbal and written skills.
Multi-tasking ability.
Excellent organizational skills.
Excellent interpersonal skills.
Excellent customer service skills.
Ability to work well within a team environment and independently.
Self-starter.
Ability to interact with clients, staff, volunteers, sponsors.
Bookkeeping.
Ability to prioritize workload and to adjust to changing workplans, schedules and deadlines.
Ability to develop databases.
Bilingualism in French/English an asset.
What We Offer
Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Part Time Temporary position, 8 hour shifts, day shifts in the Academic Education Centre. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan.
**FOR EXTERNAL APPLICANTS ONLY**: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.
How to Apply
Think you're the right person for the job? Here's your first chance to show us why:
Closing Statement
At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.
