Executive Search Coordinator

**Leadership Source Inc.**:

- Supporting Canada’s Premier Leadership Placements_

**THE OPPORTUNITY**

**Location**: Remote (Canada-based)
**Employment Type**: 0.8 FTE
**Reports to**: Managing Partner; supports four national partners

This is a remote, part-time role with national scope—ideal for an experienced administrative or project coordination professional who thrives in a high-performance, virtual environment.

You’ll work closely with senior consultants across Canada to support high-stakes leadership recruitment processes, ensuring a seamless, professional, and confidential experience for all stakeholders.

**ROLE OVERVIEW**

This is a position of influence and trust, where discretion, responsiveness, and the ability to manage sensitive information are paramount.

**KEY RESPONSIBILITIES**
- **Relationship Management**

Handle confidential communication with professionalism and poise.
- **Project Coordination**

Schedule interviews, stakeholder consultations, reference checks, and meetings across multiple time zones.
Monitor project milestones and proactively manage deadlines, deliverables, and partner communications.
- **Systems & Data Management**

Act as the super-user for our applicant tracking system and portals. Maintain data integrity, accuracy, and currency.
Track KPIs, pipelines, and national practice activity for reporting and analysis.
- **Proposal & Research Support**

Support consultants in preparing proposals and RFP responses.
Assist with formatting, proofreading, and quality control for search profiles, client documents, and advertisements.
- **Operational Excellence**

Support invoicing, expense reconciliation, and general accounting functions in collaboration with our finance team.
Coordinate quality assurance reviews and drive continuous improvement based on client feedback.

**QUALIFICATIONS**
- 10+ years in a fast-paced, client-facing professional environment.
- Experience supporting executives in highly sensitive and confidential settings.
- Full fluency in Microsoft Office Suite and CRM systems; ATS experience is an asset.
- Experience with social media and website content management is considered an advantage.
- Ability to work independently and effectively in a fully remote team structure.

**IDEAL ATTRIBUTES**

You are:

- Trusted, reliable, and deeply discreet.
- Meticulous in your attention to detail and accuracy.
- A strong writer with exceptional organizational skills.
- Comfortable managing complexity, ambiguity, and competing priorities.
- Client-focused, emotionally intelligent, and solutions-oriented.
- Curious, tech-savvy, and continuously seeking ways to add value.

**CORE COMPETENCIES**
- **Relationship Building** - Warm, respectful, and skilled at fostering trust
- **Scheduling & Coordination** - Expert in juggling logistics and managing calendars across time zones
- **Communication** - Clear, concise, and professional in both writing and speech
- **Time & Priority Management** - Skilled at navigating high volume and fast-paced workflows
- **Initiative & Innovation** - Proactive, solutions-focused, and always seeking better ways to work
- **Business Conduct** - Maintains high standards of professionalism, confidentiality, and integrity

**JOIN OUR TEAM**

At Leadership Source Inc., you’ll be part of a purpose-driven team that helps build stronger organizations through exceptional leadership. We value flexibility, collaboration, and personal accountability—and offer the chance to work with some of Canada’s most respected organizations and executives.

**Job Types**: Part-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Expected hours: 30 - 35 per week

Schedule:

- Monday to Friday

Work Location: Remote

Application deadline: 2025-05-02