Education Coordinator

Job Number: JR103829

Job Title: Education Coordinator (GEN)

Job Category: Professional

Hospital Location: General Site

**Job Type**: Permanent, Full time

Number of Positions: 1

Hours: Days

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our work led by the Organizational Development and Diversity Department on our Leading edge Communities of Inclusion, Inclusion Calendar and our innovative Health Equity Certificate programs. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023 Learn more at

shn.ca

Job Description:
Position Overview:
The Education Coordinator - Foundations plays an essential role in supporting the operational needs of SHN’s Medical Education Office. Reporting to the Director, Education, and working closely with the Temerty Faculty of Medicine, the Education Coordinator supports learner programming, scheduling, onboarding, and standardized patient-based education across SHN. This position ensures a smooth and high-quality educational experience for pre-clerkship medical students and SHN faculty, while contributing to SHN’s vision of becoming Canada’s leading community teaching health network.

Key Responsibilities:
Program Administration & Coordination:

- Coordinate and support pre-clerkship (Foundations) curriculum activities, including clinical skills sessions, case-based learning, portfolio-based education, health services research, Enriching Education Experiences (EEEs), and other pre-clerkship activities and medical student events
- Recruit faculty and develop schedules for tutorials, small-group sessions, and pre-clerkship teaching
- Recruit patients at SHN to support pre-clerkship teaching and general educational activities
- Support onboarding, registration, orientation, and access provision for learners
- Assist in the coordination of Objective Structured Clinical Examinations (OSCEs) and other assessment activities
- Support and coordinate the SCORE program to support clinical skills development for learners
- Support implementation of curriculum changes in collaboration with the University of Toronto and SHN Physician Education Leads
- Manage databases and records for learners, ensuring accurate documentation of schedules, attendance, and assessments

Skills Development Coordination
- Coordinate the setup and logístical support for standardized patient (SP) encounters, simulation-based teaching, and skills lab
- Support the recruitment, scheduling, and preparation of standardized or volunteer patients
- Assist with planning and delivery of virtual standardized patient sessions and other technology-enabled education
- Ensure smooth execution of simulation and SP-based sessions by preparing materials, coordinating space and equipment, and providing on-site support
- Coordinate space and equipment needed to facilitate learning for Foundations curriculum

Stakeholder Engagement & Communication
- Serve as a key contact between internal and external stakeholders, including learners, clinical departments, faculty, standardized patients, Professional Practice, Temerty Faculty of Medicine, and other relevant external stakeholders.
- Communicate schedules, session logistics, and program updates clearly and effectively to learners and faculty
- Draft professional communications, including letters, program announcements, and reports.
- Provide administrative support for education committees, meetings, and working groups as needed
- Manage learner issues and risks, working in collaboration with Education leadership to develop mitigation strategies.

Project & Process Management
- Lead program-specific initiatives, including the planning and execution of educational events and special projects.
- Assist in developing medical education policies, procedures, and process improvements.

Data Management & Reporting
- Monitor and track learner participation, session attendance, and assessment completion.
- Support collection and analysis of learner feedback for program evaluation and continuous improvement.
- Ensure data accuracy for learner records, compliance reporting, and accreditation standards.

Other
- Other duties as required by the Director, Education and the Executive Vice President, Academics

Requirements:

- Undergraduate degree in a relevant field or higher
- Minim