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Wedding Coordinator

2 weeks ago

Canmore, Canada Stone Creek Resorts Full time

**Wedding Coordinator - Silvertip**
- Are you passionate about bringing dream weddings to life? Join our team at Silvertip Resort as a _**_Wedding Coordinator_**_ and play a key role in planning and executing one-of-a-kind celebrations in the heart of the Canadian Rockies. This is your opportunity to contribute to unforgettable experiences at one of the most sought-after wedding destinations in Canada. _

**About Stone Creek Resorts Inc.**

Stone Creek Resorts Inc. is a well-established Alberta-based company, renowned for delivering exceptional hospitality and luxury lifestyle experiences. The company operates two world-class golf resorts: Silvertip Resort in Canmore, Alberta, and Eagle Ranch Resort in Invermere, British Columbia. In addition to its resort operations, Stone Creek is a leader in resort real estate development, with Silvertip Resort recognized as Canada's premier community for luxury resort real estate.

The Silvertip master plan features a diverse mix of luxury estate lots, condominium and multi-family units, and resort accommodations, with projected annual real estate sales of up to $100 million. Future developments at Silvertip include Silvertip Village, a state-of-the-art conference centre, a gondola, a Nordic spa and wellness center, and 850 staff housing units-further enhancing the resort's position as a world-class destination.

Silvertip Resort occupies an unparalleled location in the heart of the Canadian Rockies. For over 20 years, we have been dedicated to providing world-class guest experiences, including our renowned championship 18-hole golf course, while maintaining a strong commitment to preserving the surrounding natural environment. Silvertip is more than just a resort; it is an extraordinary experience where nature and luxury seamlessly blend, creating unforgettable memories for all who visit.

**Position Summary**

Reporting to the Wedding Sales Manager, the **Wedding Coordinator** is responsible for organizing, coordinating, and executing weddings at Silvertip Resort. This role works closely with couples, vendors, and internal departments to ensure every detail is delivered flawlessly, from the initial booking through to the final toast. If you are detail-oriented, passionate about events, and thrive in a guest-focused environment, this is the role for you.

**Why Silvertip Resort**
- Discounted: golf privileges, staff meals, restaurant meals, grocery and golf shop purchases at Silvertip Resort & Eagle Ranch Resort.
- Health spending account for Medical, Vision, Dental and Paramedical.
- Short and long term disability, AD&D, Basic Life, Dependent Life.
- RRSP Matching Plan
- Our people experience working at a world-class Golf resort.
- We offer a diverse and engaging work environment in a unique location.
- Close to many outdoor adventures - Banff National Park, Kootenay National Park, Sunshine Resort, Lake Louise Resort, Kicking Horse Mountain Resort, etc.

**Key Responsibilities**
- Act as the main point of contact for wedding clients, from initial inquiry through event completion.
- Preparing and distributing details on Banquet Event Orders (B.E.O.).
- Responding to clients' requests and changes in a timely and friendly manner.
- Conduct site visits, consultations, and planning meetings with couples and vendors.
- Coordinate event logistics, including timelines, room layouts, décor, menus, and audiovisual requirements
- Communicate clearly with culinary, service, and set-up teams to ensure successful event execution
- Be present on the wedding day to coordinate all details
- Ensure all wedding elements align with guest expectations and resort standards
- Handle last-minute changes or challenges with professionalism and poise
- Maintain accurate records, invoices, and contracts
- Follow all safety and health protocols
- Provide excellent customer service with a warm, solution-oriented approach
- Participating in tradeshows.

**Requirements**:

- Eligible to work in Canada.
- ProServe certification required.
- Previous experience in event planning, coordination, or weddings required (1-2 years preferred).
- Excellent organizational and multitasking skills
- Strong interpersonal and communication abilities
- Ability to remain calm and focused in high-pressure situations
- Flexible schedule, including availability on evenings, weekends, and holidays
- Knowledge of event software or booking systems is an asset
- Stone Creek Resorts Inc. is committed to supporting a diverse workforce from various communities within which we operate. We encourage all qualified professionals without regard to race, gender identity, colour, sex, marital / family status, citizenship, religion, sexual orientation, aboriginal status, age, etc. to apply._