Proposal Coordinator

1 week ago

Vancouver, Canada Smith + Andersen Full time

The Vancouver office of Smith + Andersen is currently seeking a Proposal Coordinator to create winning proposal submissions. You are an eager individual with strong verbal communication and interpersonal skills, have excellent written communication skills and strong multi-tasking and time management abilities. You will be accountable for doing proposals, and compiling information and qualifications. You will be collaborating with the proposal team to compile key experience data, success stories, executive summaries and project descriptions summaries. The Proposal Coordinator role plays an integral role in the preparation of client proposals and will support the team with securing new and continued business. You will be working under the supervision of our Manager, Proposals.

**Does this sound like you? Here are some of the more detailed responsibilities you can expect in this position**:

- Responsible for reviewing and interpreting RFP and RFQ documents and determining requirements for successful proposal submission. Liaise with client contact regarding proposal deliverables.
- Conduct research, collect information, and attend meetings (as required) for each proposal.
- Write, proofread, edit and format proposal content which may include adapting existing content, boilerplates (in consultation with proposal manager) to ensure a cohesive proposal. Ensure each proposal submission is submitted within the established deadline.
- Collaborate with leaders for technical content that showcases company experience. Organize all technical written content supplied by leaders. Solicit feedback on proposal content and where required revise proposal descriptions.
- Review proposal drafts for consistency, clarity and appropriateness of the content and ensure final document is free of typos, grammatical and spelling mistakes.
- Collaborate with Marketing and Communications team for graphics/visuals for proposal submissions.
- Collaborate with the team to offer suggestions to improve department procedures and processes.
- Assist with other proposal related duties as assigned.

**A few more qualifications which will help you with these responsibilities**:

- A post-secondary degree or diploma or equivalent industry experience.
- One-year experience in similar role would be an asset.
- Strong verbal communication, active listening skills and interpersonal skills.
- Excellent written communication skills as well as strong editing and proofreading skills.
- Strong multi-tasking skills, time management and organizational skills with the ability to manage deadlines in a fast paced environment.
- Proficiency with Microsoft office.

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