Vehicle Inventory Clerk Day Shift, Tuesday- Saturday

**General Description** Responsible for the administration and execution of the Honda Associate Vehicle program, and Company Car Program. **Essential Duties** - Receive new HAVP Units to be released from Honda. - Complete an inspection on new HAVP units that arrive on Dock. - Keep an accurate HAVP inventory including VIN, Name, License Plate, date of arrival, date of pickup and date of return. - Communicate with CH counterpart regarding appointments for Honda associates and managers to handle the vehicles within the program. - Ensure that all required paperwork is completed and distributed to the correct individuals and stored into the correct files. - Survey units being returned and document the current condition of the vehicle - Responsible for the proper and up to date licensing of vehicles in the HAVP and Honda Company Car program. - Supply Customer Representatives accurate details and inventory on a daily/weekly and monthly basis. - Performs all other duties assigned by management. **Additional Duties/Back-Up Duties** **Product Distribution (Truck)** - Notify Livingston and Thorsons of daily central releases. - Prepare in AS400 truck loads for Lease way. - Prepare customs paperwork for rail and truck loads. - Pick up and end of shift for Distribution Coordinator. - Transmit rail information via EDI to Rail Services provider - Prepare special notices for movements of all KY, KX and KJ product. - Perform proper sign off of all AS400 terminals at end of day. - Fill printers as needed at end of day. - Perform any functions as requested by the Facility Manager - Download previous day's "Receiving File". - Monitor and keep daily inventory records for internal use and distribution throughout Honda (Daily Activity, Inventory Projection, AH Vehicle Shipment Plan. Domestic oh Hand). - Resolve any weigh billing functions - Create AS400 queries as required - Track and enter all A/P and A/R into Navision - Fill in for any absent office Associates. - Process customer special requests and keep shift Supervisor and Terminal Manager aware of such requests. - Maintain inventory data, troubleshooting and research; employ corrective action and data updates as necessary. **Product Distribution (Rail)** - Monitor railcar supply/demand throughout the day. - Create rail loads as per availability and rail car supply - Monitor distribution throughout load lanes. - Move units as needed. - Communicate with Rail Provider in regard to daily functions. - Prepare notification sheets for Rail Provider - Project railcar needs for next day and same day re-spots. - Prepare Rail Provider Tracking reports and distribute daily. - Problem resolution/change for customs requirements. - Monitor age of all rail units and provide customer with aged reports as required - Contact Help Desk for any AS400 / printer related issues - Fill in for other Office Associates as required. - Problem solving for missing/wrong shipped units - Send daily requests to Rail Provider for railcar supply - Perform an inventory count of vehicles in the rail yard - Prepare daily on-hand and shipped counts - Check the yard for vehicles on hold - Forecast total units to be loaded - Monitor/perform factory returns working with Client - Miscellaneous functions as requested by the Facility Manager. - Cultivate and maintain positive relationships with Client & Rail Provider **Minimum Tools Needed** - Impact gun to remove and install license plates, Keys, pens, pencils, computer, AS400 connection, printer, photocopier and fax machine, telephone, handheld radio, wireless handheld scanne **Working Conditions** - Work is performed indoors in an office area as well as outdoors with exposure to all weather conditions year-round. **Minimum Requirements** - Grade 12 diploma; - Background knowledge of office procedures, equipment and computer software - Intermediate skill level for Microsoft Excel and Word - Ability to function effectively under pressure - Skilled at interfacing with other members of management and outside representatives - Must possess good communication skills (verbal and written), planning skills, organizing skills and good analyzing skills. - Valid full G driver's license with clean driving abstract. - Must possess good planning, analysis and organizing skills. - Able to pay close attention to details and identify/correct mistakes. - Ability to delegate work effectively. - Ability to keep confidential information private **Special Requirements**:Clear Driver's Abstract & Criminal Record Check Pay: From $22.14 per hour **Benefits**: - Extended health care Schedule: - 10 hour shift - 12 hour shift - 8 hour shift Supplemental pay types: - Overtime pay Ability to commute/relocate: - Alliston, ON: reliably commute or plan to relocate before starting work (required) **Education**: - Secondary School (required) **Experience**: - Microsoft Excel: 1 year (preferred) Licence/Certification: - Full G Drivers License (required) Shift availability: - Da