Store Administrator

Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.

**Why this role is important?**

**SUMMARY**:
Administer the accounting related functions within the store supporting sales, inventory, payroll, and benefits reporting and other financial requirements in order to achieve the financial objectives of the store(s).

**DUTIES** &

**RESPONSIBILITIES**:
**Accounts** **Payable**
- Verify packing slips by matching them to the authorized invoice and verify to the Merchandise Receiving Log.
- Process invoices for payment based on respective vendor payment method.
- Identify any discrepancies between invoice cost and purchase order amounts and action the discrepancies above the prescribed threshold with Associate, FSM and/or vendor.
- Review SDM weekly statements for invoices, inter-store transfers and corporate charges.
- Allocate charges paid through the store credit card on a periodic basis.
- Process store-to-store payments
- Complete the new vendor setup form for frequently used vendors for central processing.

**Accounts** **Receivable**:

- Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
- Process and reconcile all adjustments to the A/R sub ledger.
- Maintain and review detailed AR aging each period and follow-up on collection activities.
- Action Vendors’ Claim Reconciliation on a periodic basis and submit to Central Office as required each period by due date
- Setup AR and billing for store-to-store receivables.
- Generate and distribute Customer AR Statements on a monthly/periodic basis.
- Maintain customer profiles for new & existing customers and ensure all related receivables are associated with the account.
- Reconcile sales details from the cash register daily. Determine whether cash overage or shortage occurred and investigate to determine cause of any shortage or overage.
- Ensure daily deposits are posted correctly in the bank on a timely basis for Cash and EFT.

**Expenses**:

- Audit allocation of expenses to ensure correct accounts are charged

**Payroll**:

- Review timesheets against payroll posting and advise the manager of any discrepancies.
- Ensure payroll is processed on time every two weeks.
- Employee Benefit Administration: Enroll eligible employees in the program and ensure terminated employees are removed from the program.
- Ensure employee personal data is accurate provide discrepancies to manager.
- Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmetic employee.
- Provide Cosmetic Commissions data to be entered in WFM to Front Store Manager.
- Ensure T4s and government forms are balanced and requested to be filed by CRA deadlines.
- Ensure all other employment programs are recorded accurately.
- Complete all legislated benefit filings accurately and submitted on time.
- [Quebec] Complete all necessary documentation in a timely manner for CNESST to ensure future payments to injured employees or employees on preventative maternity leave.
- Maintain PDP enrollment for eligible employees.

**General**:

- Prepare Period End Binder with required documents, review and forward to Associate.
- Review period end cash clearing template and investigate discrepancies.
- Complete the necessary inventory day forms, including the cutoff worksheet, and liaise with the Central Inventory Accounting team.
- Comply with all health and safety regulations.
- Comply with internal audit controls.

**Financial Process Optimization (FPO) webforms**:

- Complete reconciliation of balance sheet and other accounts, action discrepancies and submit weekly financial process webforms (FPO) to Central Office by due dates.

**Skills, Experience & Education**

This position requires a demonstrated level of initiative and judgment in order to organize and prioritize tasks, delegate workload and work well with others.
- Minimum of 2Y of accounting experience and/or formal accounting post-secondary education.
- Requires an understanding of inter-related work processes and is able to adapt to different assignments.
- Proficient with MS spreadsheets and basic computer skills to prepare documentations and produce reports.
- Proven time management skills, ability to plan, set and assign work priorities to meet performance goals.
- Adaptable to set and prioritize work with varying exceptions. Able to work with diverse personalities and styles.
- Able to communicate verbally and in writing with group of stakeholders and individuals.
- Attention to detail and acumen for placing/having thorough checks in place.
- Business acumen - knowledge of accounting guidelines, principles and procedures.

**WORKING** **CONDITIONS**:

- Ability to work flexible shifts which may include occasional evenings and weekends

**PHYSICAL**

**REQUIREME