Real Estate Assistant

About The Job

Are you a team player who thrives on enabling yourself and others? We're excited to announce that we're hiring an Administrative Assistant/Social Media Manager for our rapidly evolving Real Estate Team. We're looking for a highly professional individual who thrives in a fast-paced environment and provides confident 5-star customer service Property Boys® at Royal LePage Signature Realty is located at Shops at Don Mills in Toronto and some local travel may be required.

The Administrative Assistant/Social media Manager will be responsible for servicing internal and external clients alike with the highest level of customer service as well as managing our social media accounts and assisting in capturing and editing video. If you have passion and enthusiasm for planning, organizing & administrative duties as well as an interest in social media and video editing we want to meet you

**Responsibilities**:

- Prepare update and upload MLS listings, submit showing instructions, maintain listings daily
- Compose offers, amendments, suspensions, waivers and notice of fulfilment using WebForms
- Prepare listing agreements, privacy agreements and pre-listing packages
- Prepare correspondence and presentations as required
- Plan and organize meetings, participate in special events
- Attend meetings and take minutes
- Order office supplies and equipment
- Research and coordinate vendor bookings (e.g. sign installation, maintenance person, window washer, photographer)
- Provide administrative services for the team, including, but not limited to arranging meetings, monthly expense reports, maintaining an accurate and efficient filing system, typing documents, maintaining CRM/Database etc. preparing and mailing of direct mail
- Answering phones and greeting visitors
- Broker Load and input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., prepare offers, amendments, waivers and other related forms/documents
- Communicate with Branch Managers, Administrators, and Accounting
- Processing incoming deals
- Managing/Utilizing our Customer Relationship Management software
- Capturing video and editing video
- Posting to social media & managing social media accounts (IG, TikTok, Facebook, Linked In)
- Other duties as assigned

**Qualifications**:

- **3+ years of proven experience in an executive admin or administrative professional role**
- Post-secondary education in office/business administration or accounting considered an asset
- Comfortable utilizing Social Media Platforms (IG, TikTok, Facebook, Linked In)
- Video editing iMovie or equivalent
- Proficient with MS Office
- Experienced at preparing reports, formatting documents and drafting official letters and correspondence
- Positive and friendly customer service approach coupled with exceptional communication skills (both oral and written)
- Superior organizational and time management skills
- Strong teamwork and collaboration skills required
- Ability to multi-task in a fast-paced environment
- Willingness to learn
- Some physical effort may be required on an ad hoc basis to assist with special events, staging, etc
- **Other Qualifications/Skills/Certifications preferred, **but not required:

- Experience in Real Estate Brokerage as an Office Administrator
- Hootsuite
- Canva
- Mailchimp
- IXACT
- G-Suite
- Adobe Creative Cloud Suite
- Copy Writing
- Copy & Content Editing
- Illustration & Graphic Design
- Experience or Certifications in:

- Marketing on Social Media (Instagram/Facebook/LinkedIn/Google)
- Photography & Video Editing
- Basic Bookkeeping

**Salary**: $45,000.00-$50,000.00 per year

Additional pay:

- Bonus pay

Schedule:

- 8 hour shift
- Day shift