Office Services Manager

Job Details

Description

**We offer more than a job, we offer a career**
- We support our employees to shape their career by encouraging continuing education and investing in training and development.
- We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
- We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
- We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
- We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
- We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

**Who we are.**

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1000 professionals located in 24 offices across the country. Our employees have free rein to demonstrate their creativity, leadership and entrepreneurial skills since we believe in each one of them. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance and Benefits Consulting services in over 140 countries around the world.

**BFL CANADA is looking for an Office Services Manager for its Montreal office**

As a member of our Montreal office, you will be responsible to manage all general facility operations management, and event coordination for the Eastern Region offices of BFL CANADA.

If you are looking for a dynamic work environment, keep reading

**Your day as an Office Services Manager**

**Facility Management**
- Manage office facilities. This includes liaising with property management, maintenance, facility services, and suppliers.
- Handle office repairs and renovations by arranging service calls and requests. Source companies for various office related needs.
- Manage administrative staff including Reception staff.
- Manage office supplies, business cards, stationery, and furniture needs.
- Collaborate with IT, HR, and administration departments to efficiently manage any office facility needs.
- Act as a project lead for office moves and office floor planning. Proactively plan for upcoming hew hire workspace and office expansion.
- Manage office hot-desk allocation and booking needs.
- Manage employee access to BFL facilities. Work closely with IT and HR to ensure full security and office access.
- Perform ad-hoc duties as required.

**Events**
- Coordinate and work on tradeshows, including CRIMS, golf sponsorships, product launches, industry events, sporting tickets, and client events, i.e. cocktails, lunches, meetings.
- Order marketing materials for the region.
- Coordinate product fairs displaying BFL’s appetite in the market.
- Track materials borrowed for events via reservation and checkout system ensures condition pre and post event, maintains quantities of banners, tablecloths, etc.
- Support charity sponsorship and events with the BFL community.
- Liaise with staff across the region to collaborate on event planning.
- Organize corporate events both on and off-site. Work closely with regional offices to coordinate in house staff events etc.
- Lead the Eastern Social Committee - coordinate all employee events, including summer and holiday events, and monthly social events. Schedule regular social events throughout the year to enhance employee engagement.
- Respond to staff requests for sporting event tickets and industry related event tickets.
- Coordinate lunches for office meetings/events.
- Perform ad-hoc duties as required.

**Health and Safety**
- Participate in the Health and Safety Committee.
- Manage vaccination clinics.
- Perform ad-hoc duties as required.
- 5+ years of experience in a similar role (office management and/or administration)
- Strong knowledge of office management responsibilities, systems, and procedures.
- Maintains a certification in First Aid (an asset).
- Strong organizational and planning skills.
- Excellent time management skills, ability to multitask and prioritize work.
- Team Player with positive attitude and excellent communication and interpersonal skills.
- Attention to detail and problem solving skills.
- Proficient in Microsoft Office.
- Bilingual (French and English.

**More about us**

Our Montreal office is located at the heart of downtown Montreal, the largest city in Quebec. Our employees can benefit from the numerous exciting activities organized in the neighborhood.

Let us stay in touch: follow us on LinkedIn to get privileged access to our act