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Executive & HR Assistant (Temporary Contract - 6 Months, with Potential Extension)

2 weeks ago

Hamilton, Canada DARTS Full time

**Job Title**: Executive & HR Assistant (Temporary Contract - 6 Months, with Potential Extension)

**Position Overview**
We are seeking an Executive & HR Assistant to join our team on a temporary basis, providing essential coverage during a maternity leave. This role will run for six (6) months, with the possibility of extension.

A key aspect of this role includes acting as back-up for payroll processing and benefits administration in the absence of the Payroll Administrator, ensuring accuracy and compliance with payroll-related legislation and organizational policies.

**Key Responsibilities**
- Executive Support_
- Manage the Executive Director’s schedule, coordinate meetings, and prepare agendas.
- Coordinate travel arrangements (flights, accommodations, transportation).
- Maintain confidential records and files.
- Serve as a liaison between the Executive Director and internal/external stakeholders.
- Oversee general office administration tasks (supplies, expense tracking, etc.).
- Perform additional duties as required.
- Human Resources Support_
- Maintain and update employee records within HR systems.
- Support recruitment activities and facilitate new employee onboarding.
- Provide information to employees regarding benefits, policies, and procedures.
- Process employee leaves and departures.
- Assist with organizing employee engagement initiatives and company events.
- Help implement HR policies and processes.
- Payroll & Benefits Support (Back-Up)_
- Enter and verify employee data in the payroll system.
- Review and reconcile timecard submissions.
- Assist with payroll runs, including overtime and submission approvals.
- Support administration of employee benefits, pension plans (OMERS), and WSIB.
- Ensure payroll compliance with legislation and collective agreements.
- Handle confidential payroll and compensation information with discretion.

**Qualifications & Skills**
- Strong organizational and multitasking abilities with attention to detail.
- Ability to work independently, prioritize effectively, and problem-solve.
- Excellent written and verbal communication skills with high confidentiality.
- Familiarity with employment legislation, payroll processes, and benefit administration considered an asset.
- Previous experience with Dayforce or similar HR/payroll software is an advantage.
- Experience working in a unionized environment is preferred.
- Payroll education or membership with the National Payroll Institute is beneficial.

**Contract Details**
- Temporary, 6-month contract to cover maternity leave.
- Potential extension based on organizational needs.

This position requires adaptability, professionalism, and discretion, ensuring seamless support across executive, HR, and payroll functions.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: $55,000.00 per year

**Benefits**:

- On-site parking

Work Location: In person