Accounts Receivable Coordinator

5 days ago

Victoria, Canada RJC Engineers Full time

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide.

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

**Location**: Victoria**:
**Start Date**: June**:
Reporting to the Office Services Manager, the Accounts Receivable Coordinator will be responsible for the management of office accounts including project creation, invoicing, deposits, tracking of receivables and payables.

**Key Responsibilities**:

- Assist in the creation of project plans and invoices
- Reconcile sub-consultants’ invoices and disbursements to the appropriate projects
- Collect outstanding accounts and log collection efforts and activities regularly
- Respond to client inquiries regarding A/R and other invoice-related issues
- Conduct local banking, data entry of deposits, and filing of daily deposit records
- Update client information
- Print and sort Statements of Account on a monthly basis
- Assist with mailing out invoices and digital filing of same
- Prepare and distribute reports (A/R and Over 90+ day reports) as required
- Assist with logging all AP invoices sent to Head office
- Assist Office Services Manager with special projects
- Act as back up to administrative staff for reception, typing (letters, reports, proposals, etc.) and filing

**Professional Qualifications**:
**Education/Experience**:

- Completion of accounting courses through a recognized university or college is preferred
- Familiarity with the consulting engineering and architectural industry will be an asset

**Skills**:

- Strong Microsoft Excel skills
- Excellent communication skills
- Exceptional organizational ability, time-management, and attention to detail
- Ability to self-manage assignments from start to finish
- Ability to handle stressful situations with professionalism and calm composure
- Committed to providing exceptional client service
- Able to interact professionally with all levels of business personnel and build strong working relationships
- This position includes a comprehensive group benefits package, discretionary performance bonuses, and annual salary reviews.

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