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Receptionist/administration

3 weeks ago

Acheson, Canada Westvac Industrial Ltd. Full time

**Job Title: Administrative Assistant / Receptionist**
- Location: Acheson, Alberta (Head Office)_

As the first point of contact for visitors and callers, you will represent Westvac with professionalism and courtesy. Alongside reception duties, you’ll support multiple departments with administrative tasks, help streamline office communication, and contribute to a well-organized and efficient workplace—creating a positive experience for both our internal team and valued customers.

**Key Responsibilities**:

- Handle phone systems efficiently, directing calls and taking messages as needed
- Manage front desk operations, greet visitors, and answer general inquiries
- Maintain electronic and hard copy filing systems
- Facilitate preparation and submission of documentation required for trade show attendance
- Submit invoices using various invoice submission software programs as required by our customers
- Order and manage inventory of office supplies and consumables for all branches
- Track and replenish inventory of product brochures, promotional materials, and staff apparel
- Coordinate with the Marketing team to support communications and projects
- Assist in preparing reports, presentations, and professional correspondence
- Perform additional administrative tasks as assigned
- Ensure the reception area remains clean, welcoming, and organized at all times

**Qualifications**:

- Minimum 5 years of experience in an administrative or receptionist role
- Excellent verbal and written communication skills
- Strong organizational skills and the ability to multitask effectively
- High proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with other software platforms is an asset
- Professional demeanor and a strong customer service mindset
- Demonstrated ability to work independently and collaboratively
- High attention to detail and accuracy
- Reliable, punctual, and trustworthy
- Strong problem-solving skills and initiative
- Post-secondary education in office administration or a related field is an asset

**Physical Requirements**:

- Ability to lift and move items up to 50 lbs.
- Inventory handling, unpacking shipments, and organizing storage areas

**Compensation**:

- Hourly wage ranges from $18.00 to $24.00, based on experience.
- Comprehensive benefits package, including life insurance and a Health Spending Account
- Short-Term and Long-Term Disability (STD/LTD) coverage
- Employer-matching RRSP program
- **Why Join Us?**_

This is an excellent opportunity for someone who thrives on delivering exceptional customer service, values organization, and enjoys being at the heart of a dynamic and supportive team. Historically, this role has served as a strong foundation for individuals building their administrative careers. As Westvac continues to grow, there is potential for future opportunities and career advancement within the company.
- **About Us**:_

For over twenty-five years, Westvac Industrial Ltd. has proven to be a leader in the municipal and industrial equipment industry. Founded in 1997, Westvac has grown exponentially and offers unparalleled service and inventory throughout Western Canada. With our head office located in Acheson, AB, and branches in Saskatoon, SK; Calgary, AB; and Surrey, BC, we specialize in three divisions and carry an extensive product line. Our equipment includes Heavy and Light Duty Vehicle Lifts, Hydro Excavators, Street Sweepers, Garbage Trucks, Fire Apparatus, Municipal Tractors, and a variety of other industrial solutions.

Work within a recession-proof industry, enjoy job security, and join a rapidly growing company that offers opportunities for career advancement.

We thank all interested applicants; however, only those under consideration and legally entitled to work in Canada will be contacted.
- Westvac Industrial Ltd. appreciates diversity and is proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all team members. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status._

Pay: $18.00-$23.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- RRSP match

Schedule:

- Monday to Friday

Work Location: In person