Facilities Coordinator

Date: Feb 28, 2025
- Location: Pickering, ON, CA
- Type of Position: Permanent ( Standard Req Only)
- Type of Position:

- Number of Positions: 1
- Salary Min: $65,842.00
- Salary Max:

- Description:

- Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work firsthand?

**Become a Facilities Coordinator** **with MPAC**

The Municipal Property Assessment Corporation (MPAC) is made up of a team of experts who understand local communities and assess every property in Ontario. What we do provides the very foundation that municipalities use to base the property taxes needed to pay for the services we use every day.

**Equity, Diversity, Inclusion and Anti-Racism**

MPAC is committed to Equity, Diversity, Inclusion and Anti-Racism. We are taking important steps towards ensuring that all voices are respected, valued and being heard. MPAC is dedicated to fostering an environment where employees can bring their full, unique and authentic selves and are inspired to do their best work.

**What makes you great for this role?**
You are a team player who can coordinate and analyze workflow within the Facilities Management & Fleet Operations portfolio.

**We have**:

- A team of highly skilled, dedicated, and collaborative staff to work with
- Leadership that supports you
- An enterprise that embraces change
- A work environment that has flexible work locations (including remote), hours of work and overall employee wellness support.

**You have**:

- Completion of post-secondary education in a related field, with a focus in Interior Design, Project Management, Facilities Management, and/or Architectural Technology or related field
- A minimum of three (3) years’ experience in commercial office design, project management, or facilities management/administration
- Demonstrated ability to maintain confidentiality
- Knowledge of budget forecasting, invoicing, reconciliation and coding with familiarity of procurement documents
- Understanding of facility and furniture work setting models and maintenance, and basic health and safety knowledge
- Excellent communication skills with the ability to organize, prioritize and work effectively
- Valid ‘G’ Class Driver’s License

**Nice to have**:

- Completion of at least one recognized industry certification (i.e. BOMA, IFMA, AMPC, WELL, Fitwel, LEED, NAFA)
- Knowledge of the Ontario Building Code, Accessibility of Ontarians with Disabilities Act, physical security, life safety principles, fire prevention/protection, emergency preparedness principles and standards, and/or business continuity planning and principles
- Working knowledge of AutoCAD, Archibus, GIS Mapping, Google Sketch-up, and/or Adobe Photoshop

**What you will do**:

- Meet with site stakeholders to determine facilities related requirements
- Act as the main contact person for maintaining furniture, fixture and equipment inventory for all facilities
- Maintain floor plans of assigned MPAC office sites
- Administer and maintain the department’s database and filing systems ensuring accuracy of data entry with file retention practices
- Coordinate all office relocation operational tasks ensuring issues are identified and addressed
- Ensure office and facilities supply and safety kit levels are maintained
- Coordinate signed agreements and parking passes for staff
- Action recommended Joint Health & Safety Committee and/or Site Contact initiatives to comply with Occupational Health and Safety and other Provincial Regulations
- Fulfill assigned role in Business Continuity Planning (BCP) if invoked
- Coordinate with property management for all small-scale facility changes and maintenance/repairs
- Coordinate scheduled fleet vehicle maintenance visits, recalls, breakdowns, roadside assistance, insurance slip updates, and claims with the insurance company

**Additional Information**:

- Requisition ID: 2468
- Job Type: Union
- **Closing Date: March 13, 2025**

**Ready to apply?**

MPAC is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflect the diversity of the public and communities we serve.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Please note that MPAC prohibits employees from holding a current/valid real estate license and successful applicants must at least suspend their real estate licenses during their period of employment at MPAC as outlined in our Employee Code of Conduct.

Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.