Programs and Events Coordinator

**Programs and Events Coordinator**
- The University of the Fraser Valley Student Union Society (UFVSUS) is a BC Not-For-Profit Society representing and serving UFV students. The Society manages the Student Union Building and facilitates services such as the UFV U-Pass, food services, and the student health and dental plan. _
- UFVSUS also provides support to an active community by organizing events and provides wellness and developmental programming. As the official representative body of UFV students, our mission is to be an inclusive community that provides high-quality, accessible programs and services. We are the unified voice advocating on behalf of student interests in the UFV community, ensuring each student has opportunities to thrive._

**Work Schedule**: Full Time 40 hrs per week (Mon-Fri)
**Compensation**: $45,000
**Reporting to**: Programs and Services Manager
**Location**: Abbotsford

Events Coordinator role is a fantastic opportunity to work with a close-knit team and gain invaluable experience that will allow you to grow and develop in this field.

The Programs and Events Coordinator has specific responsibility for a variety of functions, including but not limited to the following outlined below:

- Assist in the execution of the annual event calendar planning and ensure all events fall within the UFVSUS strategic plan and are aligned with the values and priorities of the organization
- Developing, planning, arranging, and facilitating programming and events for the UFV community
- Provide monitoring and evaluation data through the development and completion of feedback questionnaires for events, recommending changes to the Programs and

Services Manager and the Executive Director
- Collaborating across UFVSUS departments, including Executives, Marketing, and

Facilities, and ensuring all departments work on events and programming cohesively
- Leading UFVSUS campaigns (Safe Driving Week, Black History Month, National

Indigenous month) and administering yearly programming (Angel Tree, Student PerksProgram)
- Work to develop engagement with the student body by conducting outreach initiatives with executives
- Being the point of contact for suppliers, vendors, and stakeholders for all events and programming
- Filling out necessary forms for all events and programming, ensuring all events have the necessary supplies, and helping before, during, and after the event
- **Event Planning and Project Management**:1+ years of event planning and project management experience is required for this role
- **JEDI Experience**:Recognizing the importance of JEDI (Justice, Equity, Diversity &
Inclusion) initiatives as well as knowing how to administer them in an educational setting
- **Strong customer service skills**:Solve problems, demonstrate patience and, ensure stakeholder satisfaction, and resolve vendor, supplier, and staff complaints when necessary
- **Computer Literacy**:High level of computer literacy including intermediate experience with Word, Outlook, PowerPoint, and Excel. Knowledge of Slack, Basecamp and

Eventbrite is considered an asset
- **Organization and Time management Skills**:Be able to set project priorities, conduct needs assessments and successfully execute projects within a specified timeframe
- **Adaptability and Flexibility**:Be able to take on projects with mínimal notice, adjust priorities, rearrange schedules, and prepare backup plans for all events and programming
- **Teamwork skills**:Must be able to collaborate, and support staff operations at

UFVSUS and work actively on improving services offered
- **Work Ethic**: Professional work ethic, exercising good judgment, initiative, and a high degree of professionalism.

**COMPENSATION**:
$45,000 annually, with 6% matching RRSP contribution and a comprehensive Health &
Dental benefits plan. Paid time off includes 12 days vacation in addition to a winter break
(typically 10 business days at the end of December). This position also receives a monthly cell phone allowance.

**Salary**: $45,000.00 per year

**Benefits**:

- Extended health care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Abbotsford, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Event Planning: 1 year (preferred)

Work Location: One location