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Clerk

2 weeks ago

Victoria, Canada The Corporation of The City of Victoria Full time

**Job Description**:
**Clerk**

**Competition Number**:25/104

**Posting Scope**:Internal / External

**Posted Date**:June 3, 2025

**Closing Date**:June 17, 2025, 4:30 PM PST

**Department**:People and Culture

**Posting Type**: Auxiliary

**Work schedule**:Monday to Friday between 7AM to 5PM (ongoing as needed)

**Salary**:$32.09 per hour, Pay Grade 4

**Job Code**:4248

**Employee Group**:This is a CUPE Local 50 position

**Number of Vacancies**:4

Join the City of Victoria as an Auxiliary Clerk and have the opportunity to explore new positions and embark on a dynamic career path We're looking for 4 dedicated individuals to join our team, working across various departments on an as-needed basis during Monday to Friday from 7:00AM to 5:00PM.

As an Auxiliary Clerk, you'll play a crucial role in supporting our city's operations, assisting different departments with administrative tasks, customer service, and more. This position offers flexibility, diversity, and the chance to gain valuable experience in a variety of municipal functions.

If you're a proactive team player with flexible availability, excellent organizational skills and a passion for public service, we want you on our teams

**POSITION FUNCTION**

Perform clerical functions for various departments.

**KEY DUTIES**

Type a variety of letters, memos, reports and forms from typed or handwritten copy; compile and update manual and computerized statistical records; maintain various manual and computerized filing systems; scan a variety of documents such as letters and archival material for computerized files; edit scanned images to ensure quality.

Respond to general enquiries from other departments by providing general information; take messages and direct calls; schedule appointments and meetings and book facilities.

Perform other clerical functions such as photocopying, collating and faxing; sort and distribute mail.

Perform related duties where qualified.

**INDEPENDENCE**

Work is performed according to established procedures or assigned by supervisor and is reviewed upon completion.

Problems involving deviations from established procedures are referred to supervisor.

**WORKING CONDITIONS**

**Physical Effort**:
Sit with arms unsupported while keyboarding. (often)

**Mental Effort**:
Normal.

**Visual/Auditory Effort**:
Focus on a variety of source data and computer for short periods. (often)

**Work Environment**:
Office.

**KEY SKILLS AND ABILITIES**

Organize and prioritize work.

Working level operation of current City of Victoria word processing and spreadsheet programs.

Operate a variety of office equipment.

Maintain accurate records.

Establish and maintain effective working relationships.

Deal with the public in a courteous and tactful manner.

**QUALIFICATIONS**

**Formal Education, Training and Occupational Certification**:
High school graduation.

**Experience**:
6 months of related experience.

or an equivalent combination of education and experience.

**OTHER**:
May be requested to substitute in a more senior position.