Staffing Clerk

Why Fraser Health?:
Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We have an exciting
**Relief Full Time** opportunity for a
**Staffing Clerk** to join our team located in
**Mission, BC.**

Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Come work with dedicated health care providers who are enthusiastic and committed to provide quality healthcare to our clients/patients/residents. We invite you to find out why more than 95% of new employees recommend Fraser Health as an excellent place to work. Work hard and have fun while you do it.

Curious to learn what it’s like to work here? Like us on
**LinkedIn** (fraserhealthcareers) for first-hand employee insights.

Detailed Overview:
Performs staffing functions such as preparing and adjusting staff rotations, allocating and calling in staff to fill vacancies in accordance with applicable collective agreements; makes arrangements for staff by receiving calls and making necessary calculations to determine availability of existing staff according to established procedures; processes requests such as vacation, leaves of absence, termination, maternity and parental leaves; maintains timekeeping records using a computerized payroll system and maintain related records/documentation; performs clerical duties such as typing technical and non-technical material utilizing various computer software; arranges meetings and appointments, as directed; greets, receives and directs visitors, responds to general inquiries, sets up and maintains client files and produces related reports, as required.

**Responsibilities**:

- Prepares staff rotations for an assigned area by transferring information from a master rotation and makes adjustments to account for items such as vacations, leaves of absence, terminations, vacancies and scheduled hours based on applicable collective agreement; identifies staff shortages and notifies the Staffing Supervisor accordingly; maintains daily client visit spreadsheets and records and distributes staff rotations/client schedules to staff.
- Makes short term staffing arrangements by performing duties such as receiving notification from staff, recording calls and making necessary calculations to determine the availability of existing staff according to established procedures; contacts relief staff and forwards information to the Staffing Supervisor; responds to inquiries related to staffing and refers complex matters, as required.
- Allocates and calls in staff to fill vacancies resulting from unfilled positions such as shift changes, vacations, leaves of absence and sick leaves; processes requests in accordance with applicable collective agreement and prepares revised staff and relief staff schedules; maintains related records and documentation such as relief staff availability records.
- Prepares vacation charts for the assigned program(s) and performs related duties such as gathering information related to staff vacation time and processing requests such as vacation, leaves of absence, termination, maternity and parental leave; prepares documentation, makes necessary calculations and forwards to the Manager, Staffing Services or designate for approval; entered approved vacation time and requests further information from employees when vacation time is denied; identifies vacation and statutory days that must be used by year end and notifies staff, as required.
- Maintains records and documentation including attendance records and staff availability; prepares forms by completing the form and ensuring the position control tracking on the documentation is correct; forwards information to the Manager or designate for approval and submits information to Human Resources, as required.
- Maintains timekeeping records for an assigned area utilizing a computerize payroll system and submits information to Payroll; liaises with Payroll regarding inquiries and makes adjustments as required such as payroll corrections.
- Arranges meetings and appointments by booking interviews, seminars, staff meetings, meeting rooms and contacting appropriate personnel.
- Performs receptionist