Human Resources and Office Administrator

This is a 1 year, Maternity Leave Coverage contract.

Who are you?

You are passionate about people and love to make connections with your teams. Every day is slightly different as you’re the pivot point for culture, human resources, and office management running the Human Resources services for three sister companies under a Shared Services model.

The HR & Office Manager is an experienced, professionally responsible, and positive person and takes organization skills seriously and enjoys a challenge. Random questions? You love them. Time Management? Calendars are your best friend. Core Values? All over it

Basically you
- Are friendly, enthusiastic, and confident - you have excellent interpersonal skills
- Have exceptional written and verbal communication skills
- Believe in always being a professional
- Never (ever) overlook the details
- Understand the intricacies of Human Resources policies and requirements
- Look forward to finding solutions and having a problem-solving mindset
- Know when confidentiality is needed and understand the ethical requirements of HR
- Know at least one work-appropriate joke

Roles and responsibilities

Reporting to the Leadership Team.

Essentially you will
- Assist employees with Human Resources inquiries
- Develop, maintain and update company policies and procedures
- Coordinate new hire orientation and onboarding
- Coordinate culture events and initiatives
- Maintain employee files, including documentation of reviews, disciplinary plans, changes and dismissals
- Manage all WCB and WSIB claims and document any workplace incidents
- Assist with RRSP plans per individual company policy
- Track employee vacation, sick, discretionary, and banked time per individual company policy
- Maintain job descriptions and update as necessary
- Support HR initiatives sponsored by the Leadership Teams
- Coordinate staff trainings
- Administration of salary increases/changes
- Assist with payroll and payroll related updates
- Coordinate and assist with individual company’s benefits programs
- Ensure all guidelines towards the implementation of Health and Safety practices are up to date and facilitate the quarterly Health and Safety committee meetings
- Coordinate with department managers in the development of employee reviews and goal setting
- Updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
- Monitor office main telephone lines
- Monitor office supplies and place orders as needed
- Assist in vendor relationship management for office purchases
- Coordinate office cleaning
- Manage staff parking and coordinate with landlord
- Coordinate with service providers for office and building related repairs

**Requirements**:

- A degree/diploma or certificate in Human Resources
- Minimum 3 year’s experience in Human Resources
- Eagerness to learn and grow
- Positive attitude

Who is direct focus?

We’re a North American marketing operations firm that helps marketing teams do more with less. While we’re built to deliver on ever single marketing need - it’s how we organize those services to create powerful programs. We integrate, automate, and amplify their marketing function to save them time and costs, while increasing efficiency and quality. We believe that marketing could always be better - so much so, that it’s our brand promise. All backed up with our core values:

- Own It
- Better 2.0
- Make Trust
- Deliver Great
- Be Human

Why choose direct focus?

We are client-focused, but it’s our people that make it happen. Here’s just a few reasons we’re a great place to work, but if you ask anyone here? It’s the people.
- The people are amazing
- The occasional office dog(s) (what more could you want?)
- Rapid career learning and advancement
- A highly modern workflow system
- Training programs
- Exposure to large national and US brands
- RRSP matching
- Social events
- Coaching, mentorship, and professional development

How to apply

**Job Types**: Full-time, Fixed term contract
Contract length: 13 months

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Human resources: 3 years (preferred)

Work Location: In person

Application deadline: 2025-02-07
Expected start date: 2025-04-14