Council Committee Services Coordinator

**People, Place, Prosperity**:
**Job Profile**:
There is a temporary opening for a Council Committee Services Coordinator within the Corporate Services Department, Office of the City Clerk’s Division. Reporting to the Manager of Council & Election Services/Deputy City Clerk, this position is responsible for, but not limited to, the following duties:
**What you will be doing**:

- Coordinates the daily activities in support of Standing and Advisory Committees.
- Responsible for the preparation of Committee and Council Agendas for the City's website, creating, and publishing Notices for special Committee and Council meetings, as well as maintaining and updating the Schedule of Meetings Calendar and By-laws located on the City’s website.
- Attends in person for Council and Committee meetings as assigned.
- Maintains records and tracks document retention requirements for related to division meetings.
- In addition to ensuring that all reports are coordinated through the electronic workflow, prepares letters and memorandums to follow-up on any actions/directions stemming from a Council or Standing Committee decision.
- Assists with preparing reports and bylaws by researching relevant information and legislation.
- Manages citizen and volunteer appointments to boards and committees.
- Calculates circulation areas; processes mailings; adheres to timelines as provided for in the Planning Act; and, follows up for objections and appeals to the Ontario Municipal Board.
- Provides administrative customer service support in the daily functions of the Clerk’s Office.
- Forms part of the municipal elections support team in the delivery of municipal elections.

**Education**:
Undergraduate Level -Three years or equivalent in Political Science or Similar

Completion of the AMCTO Municipal Administration Program is considered an asset.

**Experience and Knowledge**:

- Three years of experience in a related role including minute taking and interpreting political decisions accurately in a local Government environment at the Committee and Council level.
- Knowledge of legislation pertaining to local government, and in particular, the Municipal Act, Planning Act, Statutory Power Procedures Act, and the Municipal Elections Act is an asset.
- Competent in various computer software programs including Microsoft Outlook, Word, Excel, Vital Statistics program, Adobe, Election, Voterview, BizPal and On-Point (user role).
- Knowledge and proficiency with accessible document preparation and website design (e.g. WCAG 2.0) is an asset.
- Ability to work outside regular business hours as required.

**We will ask you for these items if you are hired**:

- Proof of your current and valid certificate(s) and/or educational qualifications.
- Worker Health and Safety Awareness Training certificate from the Ministry of Labour. (may be obtained post offer)

**Your compensation**:
This position is within Grade7 of the inside workers union Salary Schedule and has an annual salary range of $70,325 to $74,747. (2025 Rate)

Comprehensive benefits package included; Enrolment in Ontario Municipal Employees Retirement System (OMERS).

**Hours of work**:
The current regular hours of work are in accordance with the collective agreement, however currently are 8:30 a.m. to 4:30 pm., Monday to Friday. Overtime is per the Collective Agreement.

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**Accommodation needs and protection of privacy**:
The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

For more information on our Employment Equity, please read our full policy.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.