Purchasing Coordinator

2 weeks ago

Woodbridge, Canada PURA Lighting Inc. Full time

DUTIES AND RESPONSIBILITIES
- Responsible for the ordering / procurement of all necessary lighting materials
- Assist project teams in developing and implementing purchasing strategies
- Count material, equipment, merchandise and supplies in stock and posts totals to electronic inventory records
- Liaises with Accounts Payable Department to ensure accurate and timely payment of invoices as necessary for the business with the supplier
- Prepare and maintain records of quantity, type and cost of material, equipment, merchandise and supplies to electricians or technician
- Update / enter all incoming and outgoing inventory into a computerized program
- Liaises with Distributors for incoming order tracking for projects.
- Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered
- Compile data to generate weekly, monthly, quarterly and annual reports to be used for cost-saving initiatives
- Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered
- Contact suppliers regarding errors in partial or duplicate shipments, prices, and substitutions
- Communicate all delays or variances of inbound freight to the appropriate parties
- Maintain strict control over inventory levels for production in order to meet internal and external demand of product
- Operate within an annual budget
- Identify discrepancies between shipments and orders and take action.
- Investigate causes of lost or damaged shipments and other matters; make adjustments or conduct negotiations as necessary
- Other duties as assigned

SKILLS AND SPECIFICATIONS
- Superior organization skills, attention to detail and time management
- Strong verbal and written communication skills required
- Ability to speak Mandarin is an asset
- Customer service experience considered an asset
- Proven ability to problem solve
- Able to work with mínimal supervision
- Strong diplomatic, negotiation, and conflict resolution skills
- Strong problem identification and problem resolution skills
- High level of proficiency with Microsoft Excel

EDUCATION AND QUALIFICATIONS
- College or University required
- 1-2 years of experience in relevant field
- Experience in using inventory variance reports
- Experience resolving inventory variances and cycle counts
- Previous experience and knowledge of lighting material an asset but not require

**Experience**:

- Electrical or Lighting: 1 year (preferred)
- Purchasing: 2 years (preferred)

**Education**:

- Bachelor's Degree (required)

**Location**:

- Toronto, ON (preferred)

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Woodbridge, ON L4L 8A8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- purchasing: 2 years (preferred)

**Language**:

- Mandarin (required)

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