Analyst Real Estate Portfolio

**Job Description**:
**Analyst Real Estate Portfolio**

**Corporate Services - Real Property Asset Management**

**Status**:
**Contract Full Time - 21 Months**

**Salary Range: $71,690 to $89,613**
**per annum**
**(plus comprehensive benefits**
**)**

**Work Mode**:Hybrid*
_see below for more details about this work mode._

**Location**: 10 Peel Centre Dr, Brampton

**Hours of Work**:35 hours per week

Reporting to the Real Property Program Manager, the Analyst is responsible for several sub-areas in the Real Estate Section relating to the current properties owned by the Region of Peel. In this role you will concentrate on the Region owned properties in the following areas: Portfolio management, manage the taxation/assessment services, environmental assessment and risk management, marketing and disposal of surplus lands, maintain Real Estate’s database, and file closure and archives.

**What you will do in this role**:
Region-owned properties (RO)
- Update RO portfolio information on database regularly
- Work with the Peel Living to import all social housing properties into database,
- Research required information, and populate data fields accordingly
- GIS mapping of portfolio with IT
- Establish appropriate and effecting required repairs
- New/update surveys and site plans as necessary
- Risk assessment and management
- Review portfolio holdings with user departments as necessary regarding possible alternative/joint use opportunities or ultimately disposal
- Establish reporting schedule for updates to Senior Management and Regional Council on the Corporation’s real property portfolio

Taxation/Assessment
- Establish strong working relationship with Public Works, the key client on assessment and taxation issues
- Gain understanding of Peel Living property taxation issues with a view to providing assessment/taxation services on that portfolio also
- Assessments - review MPAC assessments on RO portfolio
- Retain external tax consultants as necessary to complete reality tax appeals on RO portfolio and leasehold interests where applicable/permitted
- Track and report on assessment appeals and resultant tax savings
- Realty Taxes -review tax bills, process payments of grant-in-lieu
- Provide taxes summaries of past years and forecasts for future budgets for the required client departments
- Update tax/assessment information on Real Estate database
- Develop, review and refine policies and procedures on taxation and assessment

Environmental Contamination
- Review RO portfolio for environmental concerns, former UST remediation
- Conduct environmental assessment and risk management for sites of concern
- Retain external environmental engineering consultants as necessary to
- Coordinate Phase III site remediation’s as necessary
- Liaise with Public Works Waste Management regarding inventory if all former landfill sites, both Region-Owned and publicly-owned
- Work with legal, PW and Planning regarding environmental conditions on gratuitous conveyances and road widening
- Develop, review and refine policies and procedures regarding environmental issues pertaining to property issues
- Ongoing environmental management of Region-Owned and lease portfolio

Real Estate Database
- Maintain appropriate records on Real Estate’s Access database
- Work with Facilities Asset Management and Property Management divisions to remove barriers for their assess to database information
- Revise database output for Insurance reporting
- Recommend improvements and enhancements to database
- Work with IT to establish links between database and Peel website

Easements
- Respond to the public on matters pertaining to property matters and general inquires, including encroachment issues
- Liaise with Public Works Engineering Services to integrate 8,000 easements into existing GIS mapping of water/sewer plats

Surplus Marketing and Disposals of Region-Owned Surplus (ROS) Property
- Review and document Region-owned surplus improved and vacant properties
- Implementations of strategies to dispose of surplus real property assets
- Coordinate all preparation, marketing and procurement actions necessary to dispose of surplus property for best return
- Report to Council on surplus disposals in accordance with legislation and internal policies and procedures
- Review and refine existing policies and procedures for surplus property

Surplus Circulars from others
- Develop, review and refine policies and procedures

File Closings and Archives
- Review and refine existing Real Estate retention policies and procedures
- Review complete files to ensure necessary information is in each file
- Obtain any missing information, complete any required registration,
- Close files coordinate removal to archives and track records in database

Encroachments
- Liaise with interested departments to establish policy on Encroachments and report to Council for approval of same; complete implementation
- Review all existing ENC documents and close redundant fil