Assistant Corporate Secretary

At E-Comm 9-1-1, we are committed to building a diverse and inclusive workforce that represents the

many communities that we proudly serve.

E-Comm 911 is seeking an experienced **Assistant Corporate Secretary** to join our Governance and Legal Services team.

A skilled communicator with exceptional attention to detail, the Assistant Corporate Secretary will coach and support senior management throughout the meeting preparation process to ensure Board requirements are clearly understood and that reports are properly and professionally prepared, ensuring completeness and inclusion of all required elements and compliance with statutory and other legislative authorities.

Your day-to-day duties will include:

- Planning, organizing, directing, and controlling the preparation of agendas, minutes, bylaws, correspondence, and meeting schedules; proofreading all meeting materials before distribution
- Attending meetings of the Boards and committees, recording proceedings, and preparing minutes
- Ensuring the accurate legal wording of Board resolutions and ensures that minutes are certified and appropriately stored at E-Comm and the designated company’s records office
- Providing advice and support to Board and various standing committees, including procedural advice on applicable legislative matters, rules, regulations, and articles of incorporation; developing meeting schedules and plans to support these meetings
- Supporting the development of Board orientation and onboarding for new and existing Directors, as well as providing orientation sessions to new Board members as required
- Administers the _Freedom of Information and Protection of Privacy Act_, responding to applicants within statutory guidelines, retrieving information from appropriate departments, and determining suitability for release.

**What you’ll need**:

- Completion of a Bachelor’s Degree supplemented by experience in public safety, local government, or business; or an equivalent combination of education, training, and experience
- Knowledge of the functions and objectives of the Boards and relevant committees and the rules and procedures governing meetings
- Knowledge of the legislation, regulations, and policies applicable to the work performed
- Ability to provide administrative support and procedural guidance to the Board and various committees and to follow up on member commitments
- Ability to perform report management functions and to research and advise on a variety of matters related to the work
- Demonstrated ability to maintain corporate records
- Knowledge of business English and current office practices and procedures
- Ability to communicate effectively orally and in writing and to prepare clear, concise, and complete reports and correspondence on matters related to the work
- Ability to administer the Freedom of Information and Protection of Privacy Act is an asset but not essential.

**What we offer**:

- Competitive salary with comprehensive extended health and dental benefits.
- Generous vacation plan.
- Earned Time Off - eligibility to participate in our Accumulated Time-Off Program.
- Pension - we are members of the Municipal Pension Plan, a defined benefits fund.
- Career development - we are supportive of developing your skills while pursuing your career at E-Comm.

As a condition of employment at E-Comm, the required Police Security Clearance applicable to the position must be acquired and maintained. This process is carried out by our law enforcement partner agencies, facilitated by E-Comm. The minimum residency in Canada to qualify for this position, as established by our law enforcement partner agencies, is roughly 3 to 5 years.

**E-Comm offers a competitive salary of between $85,115 and $ 100,484; this position is based in Burnaby, with the opportunity for hybrid working arrangements.